Executive Assistant

Canvas Inc.•Arnold AFB, TN, TN

13d

About The Position

This role involves managing the administrative operations for a Squadron Commander and leadership team. Key responsibilities include calendar management, correspondence handling, task tracking, supply coordination, and event planning. The position also serves as a primary administrative liaison and provides front-office customer service.

Requirements

Proficiency in calendar management.
Experience with meeting coordination.
Ability to handle correspondence.
Skills in tracking taskers and actions.
Experience in drafting, formatting, reviewing, and routing official documents.
Ability to manage office supplies and coordinate purchases.
Experience in coordinating service requests.
Ability to maintain accountability for equipment and property.
Skills in maintaining office files, records, and standard operating procedures.
Experience supporting personnel actions (onboarding, out-processing, training, timekeeping).
Experience coordinating events, ceremonies, and meetings.
Ability to lead setup and ensure meeting readiness.
Experience serving as an administrative liaison.
Skills in identifying administrative issues and recommending solutions.
Ability to ensure actions are completed accurately and on time.
Customer service skills.
Ability to respond to routine inquiries.
Ability to direct visitors and callers.
Ability to maintain a professional reception area.

Responsibilities

Manage the Squadron Commander’s and leadership front office calendars, meetings, correspondence, and administrative suspense items.
Track squadron taskers, awards, recognition packages, and other time-sensitive actions through completion.
Draft, format, review, and route memorandums, reports, briefings, and other official correspondence.
Research and gather list of all needed office supplies and coordinate the purchases; coordinate service requests; and maintain accountability for assigned equipment and government property.
Maintain office files, records, continuity materials, trackers, and administrative standard operating procedures.
Support personnel actions, onboarding, out-processing, training, timekeeping, and other routine administrative requirements, as assigned.
Coordinate squadron events, ceremonies, meetings, offsite functions, and visitor support.
Lead setup and meeting readiness for project management reviews (PMR) and staff meetings.
Serve as a primary administrative liaison with other AEDC organizations (including geographically separated units), installation agencies, mission partners, and squadron personnel.
Identify administrative issues, recommend solutions, and ensure actions are completed accurately and on time.
Provide front-office customer service by responding to routine inquiries, directing visitors and callers to the appropriate Government point of contact, and maintaining a professional reception area.