Executive Assistant II

CoBank•Greenwood Village, CO

3d•Hybrid

About The Position

Supports the management of a banking group through administrative support in areas such as budgetary planning and control, meeting planning and coordination, travel, audit tracking, and communication and information dissemination. Coordinates the preparation of regular and special management, committee, corporate, and board reports for the group. Oversees the development and maintenance of documents that may include policies, procedures, and internal management tools for the group. Provides secretarial and administrative assistance to the group executive and other senior managers in the banking group.

Requirements

6 years of administrative experience, or an equivalent combination of education and related experience required.
3 years of experience supporting an executive or group of executives required.
Proven ability to support multiple individuals, including executives, and others.
Ability to maintain discretion and professionalism while working with confidential and sensitive information.
Ability to work independently as well as collaboratively in a team-oriented environment.
Excellent customer service focus and attention to detail.
Excellent organizational skills, with the ability to multi-task, prioritize and schedule work and projects under minimal supervision, and with competing commitments and challenging timelines.
Excellent verbal and written communication and interpersonal skills, with the ability to communicate effectively and act as a liaison with all levels of executives, management, business customers, and outside parties.
Advanced knowledge of Microsoft Office applications (Outlook, Word, PowerPoint, SharePoint and Excel).
Availability for occasional work outside normal business hours.
Availability for occasional travel.

Nice To Haves

Bachelor's Degree preferred

Responsibilities

Performs administrative support duties including word processing, preparation of spreadsheets and PowerPoint presentations, and assisting in the preparation of regular and board reports.
Coordinates the budget preparation process. Develops and inputs information into budget planning systems. Tracks budget versus actual for the group. Researches and prepares explanations of any variances from plan.
Oversees the development and maintenance of a variety of documents, including policies, procedures and internal management tools, as well as written presentations and communications.
Coordinates and maintains information received by and distributed from the group. Disseminates information to other banking groups, divisions, departments, and others as appropriate.
Actively participates in group activities, assuming responsibility for projects, reports, or answering questions where appropriate and when managers are unavailable.
Coordinates group reporting requirements with other banking groups, divisions, and departments as necessary. Prepares regular and special reports for management and the board as required.
Coordinates administrative routines and follow through unique to the work of the group.
Maintains calendars, coordinates travel and coordinates internal and external meetings/events.
Composes correspondence for others and self; requests information from bank staff as necessary.
Participates in special projects and performs other duties as assigned.
Coordinates new hire onboarding.
Liaises with IT. Sets up and hosts meetings/events in person and virtually.