Executive Assistant Jobs in Phoenix, IL

About The Position

Requirements

• Bachelor’s degree strongly preferred
• 2+ years of experience as an Executive Assistant supporting senior leadership, ideally VP-level and above
• Experience working within the technology industry or with technology-focused leaders is a plus
• A proactive mindset with strong problem-solving skills and the ability to anticipate leadership needs
• Demonstrated ability to juggle multiple tasks with competing deadlines, while maintaining a high level of accuracy
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to adapt to new technologies quickly
• Excellent written and verbal communication skills with a sharp attention to detail
• Proven discretion when handling confidential or sensitive information
• Interest in and comfort with technology, with the capability to support tech-savvy executives
• Strong organizational skills, critical thinking, and the ability to work independently with minimal guidance

Nice To Haves

• Experience working within the technology industry or with technology-focused leaders is a plus

Responsibilities

• Provide day-to-day administrative support to Technology executives, including complex calendar management and meeting coordination across time zones
• Organize detailed domestic and international travel, including multi-leg itineraries and logistics
• Serve as a point of contact for internal teams, external partners, and clients, maintaining professional relationships and communications
• Prepare and edit presentation decks and other communications; ensure materials are polished and aligned with leadership objectives
• Coordinate logistics, preparation, special projects, and follow-ups for departmental meetings and team progress tracking
• Manage expenses, invoices, and payments for leadership
• Maintain the confidentiality of sensitive information and act with the highest level of discretion
• Anticipate the needs of senior leadership, providing proactive solutions to optimize their workflow
• Handle any additional duties as assigned to support the executive team

Benefits

• Competitive programs to support your well-being