Executive Assistant
Norm Ai•New York, NY
•$110,000 - $145,000•Onsite
About The Position
Norm Ai is seeking an Executive Assistant to provide operational support to up to four Partners at Norm Law. This role is crucial for enabling the Partners to perform at their highest level and will have a daily impact on the team's effectiveness. The ideal candidate will possess exceptional organizational skills, sound judgment, and a proactive approach.
Requirements
- Bachelor’s degree
- 5+ years of experience as an EA or similar role supporting executives in a fast-paced environment
- Excellent organizational and time management skills, with a resourceful mindset
- Strong written and verbal communication skills
- Proficiency in Google Workspace and ability to quickly learn new tools
- High attention to detail and accuracy
- Ability to handle sensitive and confidential information with discretion
- Proactive in identifying and improving inefficient processes
- Comfortable navigating changing priorities and ambiguity
- AI Fluency: Candidates must actively use AI in their day-to-day work and be prepared to demonstrate and discuss their AI usage, including concrete examples of tools, workflows, and outcomes.
Nice To Haves
- Experience in high growth start-ups
- Experience planning and managing events
Responsibilities
- Manage and optimize complex calendars for busy executives, resolving scheduling conflicts and prioritizing commitments.
- Serve as a liaison between executives and internal/external stakeholders, ensuring timely follow-up on requests.
- Manage, prioritize, and triage incoming messages and correspondence.
- Draft and edit communications on behalf of executives.
- Develop a strong understanding of Norm Ai’s business priorities.
- Organize and coordinate meetings, including preparing agendas and materials, and capturing and distributing meeting minutes.
- Support planning and execution of events such as conferences and team offsites.
- Arrange travel for executives, including flights, accommodations, dining, and transportation.
- Prepare and manage travel itineraries and related documentation.
- Support office operations such as ordering supplies, coordinating vendors, and maintaining common areas.
- Perform ad-hoc administrative tasks to support executive effectiveness.
Benefits
- Equity compensation
- 401(k) plan with an employer match
- Top-tier insurance coverage (health, dental, hospital, accident, and vision)
- Relocation reimbursement for candidates moving to NYC
- Fast-paced learning environment with constant professional growth
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
Upload and Match Resume
What This Job Offers
Job Type
Full-time
Career Level
Executive
