Executive Assistant to the CEO
RFG Advisory•Birmingham, AL
•Hybrid
About The Position
RFG Advisory is looking for a detail-obsessed, process-driven Executive Assistant to serve as the operational backbone of our CEO’s office. This is not a stepping-stone role. It’s a mission-critical position for someone who finds deep satisfaction in creating order, protecting time, and ensuring nothing falls through the cracks. If you thrive on execution, love logistics, and take pride in being the person others count on, you’ll fit right in.
Requirements
- 3+ years of experience supporting senior executives in a fast-paced environment preferred
- Proven track record in calendar, travel, and communication management
- Demonstrated ability to build systems, enforce processes, and manage details independently
- Detail-obsessed: notices what others miss and takes pride in precision
- Process-driven: creates systems that bring order to a dynamic environment
- Steady under pressure: remains calm, focused, and thorough even when things move fast
- Warm and professional: builds trust through consistent, thoughtful communication
- Loyal and discreet: protects sensitive information and relationships with care
- High proficiency in Microsoft Office Suite and Microsoft Teams
- Experience with scheduling platforms and executive communication tools
- Proficiency with AI tools (such as Claude, Copilot, ChatGPT, or similar) to enhance productivity and streamline workflows
Nice To Haves
- Bachelor's degree preferred
Responsibilities
- Manage the CEO's calendar with precision and foresight, anticipating conflicts, protecting strategic time, and ensuring every meeting has purpose. Coordinate seamlessly with the Chief of Staff to align time with priorities.
- Triage and organize the CEO's inbox with clarity and discretion. Draft, proof, and send communications on behalf of the CEO. Ensure timely follow-up and closed-loop communication with internal and external stakeholders.
- Prepare agendas, materials, and briefing documents for meetings. Coordinate complex travel with attention to detail and contingency planning. Ensure the CEO is always prepared, focused, and never surprised.
- Build and maintain systems for meeting prep, follow-up, and stakeholder engagement. Create repeatable processes that bring order to a dynamic environment. Track commitments and ensure nothing falls through the cracks.
- Serve as a calm, steady presence in a fast-paced, high-growth environment. Maintain confidentiality and professionalism at all times. Be the go-to person for getting things done right, the first time.
Benefits
- Competitive salary + bonus pool
- Generous PTO, holidays, and a Charitable Service Day
- Health, dental, vision insurance + RFG Advisory stipend
- Flexible Spending Account (Health and Dependent Care) + HSA for applicable coverage
- Lifestyle Spending Account
- 401(k) with Safe Harbor contribution
- Paid parental leave, short- and long-term disability, life insurance
- Surface Pro + home office setup
- Pet Insurance
- Continuing education and professional development support
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What This Job Offers
Job Type
Full-time
Career Level
Executive
