Executive Assistant

Norm Law • New York, NY

1d • $110,000 - $145,000 • Onsite

About The Position

We're hiring an Executive Assistant who brings exceptional organizational skills, sound judgment, and a proactive mindset to support up to four Partners at Norm Law. This is a high-impact role — you'll be the operational backbone that allows our Partners to work at their highest level, and your contributions will be felt across the team every day.

Requirements

• Bachelor’s degree
• 5+ years of experience as an EA or similar role supporting executives in a fast-paced environment
• Excellent organizational and time management skills, with a resourceful mindset
• Strong written and verbal communication skills
• Proficiency in Google Workspace and ability to quickly learn new tools
• High attention to detail and accuracy
• Ability to handle sensitive and confidential information with discretion
• Proactive in identifying and improving inefficient processes
• Comfortable navigating changing priorities and ambiguity

Nice To Haves

• Experience in high growth start-ups
• Experience planning and managing events

Responsibilities

• Manage and optimize complex calendars for one or more busy executives
• Resolve scheduling conflicts and proactively prioritize commitments
• Serve as a liaison between executives and internal/external stakeholders, ensuring timely follow-up on requests
• Manage, prioritize, and triage incoming messages and correspondence
• Draft and edit communications on behalf of executives as needed
• Develop a strong understanding of Norm Ai’s business priorities and how they relate to day-to-day decisions
• Organize and coordinate meetings, including preparing agendas and materials, and capturing and distributing meeting minutes as needed
• Support planning and execution of events such as conferences and team offsites
• Arrange travel for executives, including flights, accommodations, dining, and transportation
• Prepare and manage travel itineraries and any related documentation
• Support office operations such as ordering supplies, coordinating vendors, and keeping common areas well-stocked and organized
• Perform ad-hoc administrative tasks as needed to support executive effectiveness

Benefits

• Equity compensation
• 401(k) plan with an employer match
• Top-tier insurance coverage, encompassing health, dental, hospital, accident, and vision plans
• Relocation reimbursement for candidates needing to relocate to NYC
• Fast-paced learning environment

What This Job Offers

• Job Type: Full-time
• Career Level: Executive