Personal Assistant to CEO and His Family

Park Metro Realty • San Diego, CA

4d • Hybrid

About The Position

We are seeking a highly organized, discreet, and driven Executive Administrative Assistant to support a fast-paced CEO with a number of business ventures and nonprofits with whom he’s currently involved, the main one being a dynamic real estate brokerage team. This unique role blends executive support, licensed real estate coordination, and meaningful involvement with LGBTQ+ nonprofit organizations. This is an ideal opportunity for a motivated professional who thrives in a multifaceted environment and is passionate about both operational excellence and community impact.

Requirements

• Bachelor’s Degree required
• Active California Real Estate License in good standing
• Valid California Driver’s License, auto insurance, clean driving record, and reliable transportation
• Proficiency in Microsoft Office 365 and Google Workspace
• Solid experience working with complex databases
• Must be able to safely lift 50 lbs.
• Display exceptional organization and tracking skills
• Possess professional communication skills
• Must pass a full credit and background check (for qualified applicants)
• Ability to travel as needed and support on-site events

Nice To Haves

• Familiarity with Follow Up Boss, Asana, and AppFolio database software preferred, but not required. Quick knack for learning new software.
• Proven experience with Adobe Acrobat and InDesign desired. Preference will be given to applicants who demonstrate formidable skills with these software titles
• Bilingual English and Spanish skills are a plus, but not required
• Exceptional organizational, communication, and multitasking abilities
• Demonstrated integrity, trustworthiness, and professionalism
• Strong multi-tasking skills
• Welcoming voice and writing skills, as you may be the first impression outsiders have on our companies and organizations

Responsibilities

• Coordinate travel logistics between California, Michigan, Costa Rica, and other locations
• Provide administrative and transaction support to a busy brokerage team (Active California Real Estate License in good standing required)
• Assist with LGBTQ+ nonprofit initiatives and support emerging nonprofit organizations
• Manage personal and professional tasks for a high-performing CEO
• Support and coordinate Open House events across San Diego (and possibly Riverside & San Bernardino Counties)
• Handle sensitive information with the highest level of discretion and confidentiality
• Maintain and manage complex databases and administrative systems
• May involve certain on-site coordination with third party related trades for our rental property portfolio in San Diego

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level