Event Planner Jobs

About The Position

Requirements

• 5+ years of progressive experience in event logistics, meeting planning, or related fields.
• Strong strategic thinking skills with the capacity to develop, communicate, and execute complex tasks across multiple projects, while maintaining a high standard of quality and accuracy.
• Demonstrated knowledge of event-related contracts, including experience leading RFP processes and negotiating contracts with event vendors and venues.
• Ability to work independently while contributing effectively to a collaborative team environment.
• Proficiency in event management platforms, Zoom, and Microsoft Office Suite; ability to learn new technologies quickly
• Excellent written, verbal, and interpersonal communication skills.

Nice To Haves

• Bachelor’s degree preferred.

Responsibilities

• Lead project management efforts for assigned programs, including timeline development, task tracking, cross-team coordination, and ensuring successful on-time, on-budget delivery.
• Partner with program leads to align logistics execution with content goals and audience needs.
• Support the Director, Event Logistics with the site selection, price negations, and contract process for institutes, workshops, and specialty meetings (Board Meetings, Leadership Retreats).
• Assist the Vice President, Event Logistics and Director, Event Logistics with planning, coordinating, and executing all large-scale conferences, ensuring high-quality attendee experiences and seamless operational delivery.
• Provide input into event budgets and financial forecasting to ensure responsible planning and resource allocation.
• Maintains up-to-date knowledge of event planning standards, industry best practices, and emerging trends through professional development, seminars, peer networking, and trade publications.
• Performs other duties as assigned.
• Ensure consistency and quality across all event experiences, including conferences, institutes, workshops, board meetings, and virtual programming.
• Contribute to a culture of collaboration, transparency, and continuous improvement across NAIS.
• Perform other duties as assigned.