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Office Administrator II - 26144

EnverusAustin, TX
Onsite

About The Position

We are currently seeking an Office Administrator with related experience to join our Human Resources team. This role offers the opportunity to join a rapidly growing company delivering industry-leading solutions to customers in the world’s most dynamic and fastest-growing sector.

Requirements

  • Requires broad knowledge of operational procedures and tools obtained through extensive work experience and may require vocational or technical education or entry level professional with associates or bachelor level degree.
  • Works under limited supervision for routine situations.
  • Provides assistance and training to lower level employees.
  • Problems typically are not routine and require analysis to understand.
  • Excellent communication and interpersonal skills
  • Excellent organizational, follow-through and workload planning skills with the ability to juggle multiple priorities while adhering to deadlines
  • Resourceful, highly organized, client focused
  • Superior typing skills and careful attention to detail
  • Proficient Microsoft Office Suite skills required
  • Attention to detail for projects both small and large.
  • Ability to maintain confidential information and handle sensitive documents.
  • High School Diploma or vocational/technical education
  • 3-5 years of experience in a similar role

Responsibilities

  • Greet and welcome visitors.
  • Receive and transfer incoming calls in a professional manner
  • Receive and coordinate office mailings - monitor/track packages, shipments
  • Maintain reception area/boardrooms in a tidy and presentable manner
  • Ensure the kitchens are tidy and that the dishwashers are kept up
  • Maintain office supplies; order new supplies as needed.
  • Maintain office snacks and refreshments; order items on weekly basis within budget provided.
  • Lead office Fun Committee initiatives. Oversee planning and execution of office social events including catering, transportation and payment details.
  • General office service duties assigned, including occasional local errands.
  • Mail collection & distribution - Pick up, sort and deliver incoming and outgoing mail and courier packages.
  • Administer expense reports.
  • Coordinate all building maintenance
  • Oversee Office Catering.
  • Assist departments w/various administrative tasks as needed.
  • Parking validation/management
  • Work closely with Facilities -- parking, access card management, etc.
  • Responsible for ordering business cards
  • Maintain office files.
  • Assist in the development and usage in all SOP documents required for the team

Benefits

  • Medical
  • Dental
  • Vision
  • Income Protection (disability, life/AD&D, critical illness, accident)
  • Employee Assistance Program (EAP)
  • Healthcare Spending Account (HSA), Commuter
  • Lifestyle & Wellbeing Program
  • Pet Insurance

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