Construction Coordinator Jobs

About The Position

Requirements

• Bachelor’s degree in Construction Management, Business Administration, Engineering, or a related field.
• 2+ years of experience in a coordination or administrative role, preferably within construction, engineering, or a technical industry.
• Strong proficiency in Microsoft Office Suite (especially Excel) and exposure to project management tools (e.g., Procore, Microsoft Project, or Smartsheet).
• Exceptional organizational skills and an eagle eye for detail, particularly regarding financial data and scheduling.
• Excellent written and verbal communication skills with the ability to interact professionally with diverse stakeholders.
• A proactive "problem-solver" mindset and the ability to manage multiple tasks in a fast-paced startup environment.
• Ability to travel to project sites as required and move safely through construction environments.

Nice To Haves

• Basic understanding of data center infrastructure or MEP (Mechanical, Electrical, Plumbing) systems.
• CAPM (Certified Associate in Project Management) or interest in pursuing PMP certification.
• Experience with automated accounting or ERP systems for invoice tracking and reconciliation.
• Previous experience working within a global team or a fast-scaling technology company.

Responsibilities

• Assist Project Management in maintaining master schedules.
• Track project milestones, update timelines in project management software, and coordinate meeting cycles across global time zones.
• Manage the payment reconciliation process.
• Review vendor invoices against contracts, track budget expenditures, and assist in the preparation of monthly financial forecasts and cost-to-complete reports.
• Maintain organized project documentation, including permits, drawings, and change orders.
• Prepare meeting agendas, record detailed minutes, and track action items to ensure timely follow-up.
• Act as a point of contact for subcontractors and suppliers regarding administrative requirements, onboarding documentation, and insurance compliance.
• Consolidate data from various stakeholders to help draft clear and concise project status reports for leadership.
• Assist with on-site logistics as needed, ensuring that the project team has the necessary resources and documentation to maintain a culture of safety and quality.
• Manage the filing and distribution of technical specifications and submittents, ensuring all team members are working from the most current versions.

Benefits

• Equal employment opportunities