Administrative Assistant Jobs

About The Position

Requirements

• Ability to follow instructions and perform tasks with minimum supervision.
• Ability to relate well to fellow employees and the public.
• Skills in data entry, filing, and record keeping.
• Skills in effective communication and public relations.
• Knowledge of general office procedures.
• Good organizational skills and ability to communicate effectively both orally and in writing.
• Ability to operate standard office equipment.
• Familiarity with Microsoft Office suite to include Word, Excel, and PowerPoint.
• High school diploma or equivalent required.
• Must pass a drug screening and criminal background check prior to employment.

Nice To Haves

• One to three years of prior experience in related field is preferred.
• Associate’s degree in a related field preferred.
• One to three years’ prior experience in a related field preferred.

Responsibilities

• Opening, sorting, and distributing mail.
• Answering telephones and providing information or forwarding calls.
• Responding to customer inquiries relating to departmental matters.
• Composing letters, resolutions, ordinances, and other correspondence.
• Recording and transcribing meeting minutes and dictation.
• Providing support for various Departmental Commissions, including taking minutes, preparing ordinances, and writing letters.
• Scheduling appointments and providing customer service.
• Establishing and maintaining office filing systems.
• Coordinating travel arrangements.
• Tracking status of vacant positions in department and preparing and processing employee action forms.
• Typing general and confidential correspondence.
• Reconciling procurement card statements.
• Maintaining office supplies for the Finance Department.
• Providing support to the Technology Services Department.
• Performing all other related duties as assigned.

Benefits

• Vacation and other leave scheduling shall be requested of and approved by the appropriate supervisor.