Administrative Assistant Jobs

About The Position

Requirements

• High School diploma or GED equivalent
• 2+ years of administrative experience
• 2 years of customer service experience
• Proficiency in Microsoft Office Products
• Well established organizational skills with strong attention to detail, record-keeping skills, and excellent verbal and written communication skills
• Ability to maintain confidentiality
• Notary Public Commission , or willingness to obtain
• Ability to work in a team environment with production personnel, as well as the ability to work independently without close supervision
• Ability to work closely with customers and outside vendors on a regular basis
• Must be able to work overtime as needed
• Ability to perform work which requires frequent and regular movement of wrists, hands, and/or fingers
• Ability to perform primarily sedentary work, yet occasionally exert up to 10 pounds of force
• Ability to see, hear, talk, and perform tasks requiting manual dexterity
• Ability to operate standard office equipment including a computer, copier, fax, phone and other similar office equipment

Nice To Haves

• Experience in a construction, manufacturing, or production related industry
• Knowledge and experience in inventory and billing systems

Responsibilities

• Provides administrative support to our Fayetteville, PA office location.
• Manages and submits job bids.
• Keeps, maintains, and orders inventory for office supplies.
• Performs data entry of material tickets to support business processes using company software systems with accuracy and attention to detail.
• Receives incoming mail, communications, emails, and phone calls, handling when appropriate or distributing to the proper recipient when not
• Assists customers and corporate accounting with billing and invoice inquiries and process payments as needed
• Work closely with Human Resources, Estimating, Project Engineering and Safety, to support business needs.
• Provides administrative support for location events and meetings, such as ordering food and supplies.
• Supports the uniform program by ordering or cancelling employee uniforms.
• Other projects and responsibilities as deemed necessary for business

Benefits

• Competitive pay
• 401(k) matching & profit sharing
• Health, Dental, Vision, and Life Insurance
• Short- and Long-Term Disability Plans
• Additional voluntary benefits
• Paid holidays, vacation, and sick leave
• Tuition assistance