Administrative Assistant

Flourish Research•Boca Raton, FL

3d•$18 - $22•Onsite

About The Position

Flourish Research is seeking a motivated and talented Administrative Assistant to join our team at our Boca Raton site. We are a progressive and diversified clinical trial organization committed to providing excellent care and fostering a diverse and inclusive work environment. This role offers an excellent comprehensive benefits package, a supportive and collaborative work environment, and opportunities for growth. The ideal candidate will contribute to research that changes lives.

Requirements

Bachelor’s degree or adequate experience as an administrative assistant.
Excellent oral and written communication skills.
Excellent computer skills to include Office365 products.
Strong problem-solving, risk assessment, and impact analysis abilities.
Demonstrated experience in process improvement.
Flexible and able to multi-task and prioritize competing demands.
Ability to think independently and influence when appropriate.
Ability to sit for an extended amount of time.
Extensive computer use.
Ability to properly lift thirty-five pounds and occasionally more than thirty-five pounds.

Nice To Haves

1-3 years’ experience within the field of clinical or biological research preferred.
Demonstrated ability to collaborate and align with operations.

Responsibilities

Communicate effectively, appropriately, and courteously with sponsors, physicians, patients, CTT employees, and other personnel.
Greet patients and monitors and notify respective study coordinators.
Maintain confidentiality of subject, protocol, and contracted entity information.
Answer phones, forward messages, and relay pertinent information to staff in a timely manner.
Maintain written records of incoming phone calls and study-related communications.
Provide error-free document creation and revision support to study coordinators, regulatory department, Operations Manager, and other staff.
Distribute incoming mail and faxes to appropriate staff.
Update various lists and logs periodically.
Assist the regulatory department with CV/resume creation and updates, filing, and copying.
Accurately file documents within subjects’ charts/files, sponsor regulatory binders, and departmental files.
Conduct follow-up phone calls to remind subjects of upcoming visits.
Schedule subjects’ visits and procedures as instructed by leadership.
Perform all duties in a time- and cost-effective manner.
Represent Flourish Research professionally and courteously in all interactions.
Perform additional duties as assigned by management.