Administrative Assistant/Facilities Coordinator
About The Position
Morrison-Maierle is seeking a proactive, organized, and service-minded Administrative Assistant/Facilities Coordinator to support daily operations within their employee-owned company. This role blends administrative, facilities, and fleet coordination responsibilities, requiring adaptability and quick responses to changing priorities. The position involves creating a welcoming and efficient workplace, building strong relationships with employee-owners, clients, and vendors. The ideal candidate is positive, resourceful, detail-oriented, enjoys variety, and takes pride in helping others succeed.
Requirements
- Proficiency with Microsoft Office applications.
- Valid driver’s license with an insurable driving record required.
- Ability to perform moderate physical work, including lifting/carrying up to 50 pounds.
- Available to occasionally respond to facility or building-related issues outside of normal business hours when needed.
- Enjoy a fast-paced environment where priorities can shift throughout the day.
Nice To Haves
- 5+ years of office administration, facilities coordination, or similar experience preferred.
- Administrative support experience within an engineering, architecture, consulting, or other professional services firm preferred.
- Associate degree in business, administration, or related field preferred.
- Experience with Microsoft Dynamics CRM or similar business software preferred.
- Experience with facilities management and general administrative processes.
Responsibilities
- Support daily office operations using Microsoft Office applications and Microsoft Dynamics CRM.
- Maintain project information, client records, and administrative documentation.
- Coordinate company vehicle maintenance, building services, repairs, and vendor relationships.
- Serve as the primary front desk contact, welcoming visitors and providing exceptional service to employee-owners, clients, and vendors.
- Order office supplies and equipment, process invoices, and support general office administration.
- Coordinate meetings, events, mail distribution, and special projects.
- Maintain professional common areas and support a safe, organized workplace environment.
- Assist with print room operations, including copying, binding, and equipment troubleshooting.
Benefits
- Competitive pay
- Annual bonuses
- Employee Stock Ownership Plan (ESOP)
- 90% company-paid shared health plan premiums
- Paid time off in year one
- Paid parental leave
- Paid volunteer time off
- Six paid company holidays
- Two floating personal holidays
- 401(k) matching program
- AD&D Insurance, Short/Long Term Disability, and Life Insurance paid by the company
- Flexible work/life balance
- Relocation assistance may be available
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
