Administrative Assistant/Facilities Coordinator

Morrison-Maierle•Helena, MT

1d•Onsite

About The Position

Morrison-Maierle is seeking a proactive, organized, and service-minded Administrative Assistant/Facilities Coordinator to lead office administration, facilities coordination, customer service, and workplace operations within an employee-owned company. This role supports daily operations through a blend of administrative, facilities, and fleet coordination responsibilities. Success in this position comes from being adaptable, taking initiative, and responding quickly to changing priorities. The ideal candidate is positive, resourceful, detail-oriented, enjoys variety in their work, and takes pride in helping others succeed. This role is crucial in creating a welcoming and efficient workplace while building strong relationships with employee-owners, clients, and vendors.

Requirements

5+ years of office administration, facilities coordination, or similar experience preferred
Administrative support experience within an engineering, architecture, consulting, or other professional services firm preferred
Associate degree in business, administration, or related field preferred
Proficiency with Microsoft Office applications and experience with Microsoft Dynamics CRM or similar business software preferred.
Experience with facilities management and general administrative processes
Valid driver’s license with an insurable driving record required
Ability to perform moderate physical work, including lifting/carrying up to 50 pounds
Available to occasionally respond to facility or building-related issues outside of normal business hours when needed.
Enjoy a fast-paced environment where priorities can shift throughout the day.

Responsibilities

Support daily office operations using Microsoft Office applications and Microsoft Dynamics CRM.
Maintain project information, client records, and administrative documentation.
Coordinate company vehicle maintenance, building services, repairs, and vendor relationships.
Serve as the primary front desk contact, welcoming visitors and providing exceptional service to employee-owners, clients, and vendors.
Order office supplies and equipment, process invoices, and support general office administration.
Coordinate meetings, events, mail distribution, and special projects.
Maintain professional common areas and support a safe, organized workplace environment.
Assist with print room operations, including copying, binding, and equipment troubleshooting.

Benefits

Competitive pay
Bonuses that recognize your contributions
Employee Stock Ownership Plan (ESOP); 100% company-paid ownership contributions
90% company-paid shared health plan premiums
Paid time off in year one
Paid parental leave
Paid volunteer time off
Six paid company holidays
Two floating personal holidays
401(k) matching program
AD&D Insurance, Short/Long Term Disability, and Life Insurance paid by the company
Flexible work/life balance
Relocation assistance may be available