Administrative Assistant Jobs

About The Position

Requirements

• Associate’s degree or equivalent professional experience in the industry.
• At least 3 years of administrative support experience.
• Familiarity with CRM platforms, preferably HubSpot.
• Proficiency in Google Suite and Microsoft Office Suite.
• Strong written and verbal communication skills.
• Demonstrated ability to collaborate effectively in a team-oriented environment to achieve organizational objectives.

Nice To Haves

• Prior experience supporting a sales department is preferred.

Responsibilities

• Coordinate travel logistics and itinerary bookings.
• Arrange travel itineraries and prepare accurate expense reports.
• Schedule, organize, and coordinate meetings and conference calls.
• Welcome clients and visitors in a courteous and highly professional manner.
• Support the sales team with client engagement, proposal generation, basic product demonstrations, and expense tracking.
• Maintain data accuracy within the HubSpot CRM database, and track sales metrics or records.
• Coordinate sales events, as needed.
• Coordinate IT support, company resources, and logistics for sales meetings both on-site and off-site.
• Generate and deliver weekly, monthly, and quarterly pipeline reports for leadership.
• Responsible for background for the main phone line; answer and accurately route calls to the appropriate team members.
• Manage incoming and outgoing mail and packages.
• Respond to general sales department inquiries.
• Organize and maintain both physical and digital filing systems with accuracy.
• Other administrative duties as assigned to support leadership and the company.

Benefits

• Equal Opportunity Employer