Administrative Assistant, Automotive

DSV • Itasca, IL

42d • $21 - $28 • Onsite

About The Position

The Administrative Assistant oversees daily office and team duties, supporting management, visitors, and colleagues. The role handles office administration, provides polite and professional assistance by phone and email, and helps with other office needs. The position is based in Itasca, Illinois, in DSV’s Air & Sea division, and is full time.

Requirements

• 2–3 years of clerical, secretarial, or office experience.
• Data-entry experience.
• Working knowledge of general office equipment.
• Excellent organizational and computer skills, with strong attention to detail.
• Ability to work to deadlines amid frequent changes and shifting priorities.
• Good communication skills and ability to work in a team environment.
• Proficiency in Microsoft applications.
• Excellent written and verbal communication skills.
• Ability to complete complex administrative tasks with minimal supervision.
• Comfort with routinely shifting demands.

Nice To Haves

• Associate’s degree in Business Administration preferred.
• PowerPoint and Excel experience preferred.
• A proactive approach and desire to create a positive experience for others.

Responsibilities

• Generate reports and presentations, prepare meeting spaces, and reorder supplies.
• Transcribe meeting and conference-call minutes into action items, then follow up on completion or escalate as appropriate.
• Maintain standard operating procedures and work instructions, keep them current, and distribute them to onshore and offshore team members.
• Check the invoice portal and follow up with operators on outstanding invoices.
• Arrange travel, including booking flights, cars, and hotel or restaurant reservations.
• Follow up on meeting tasks and their completion.
• Maintain vendor-management documentation, reporting, and scorecards, ensure vendors update them, and distribute them to the management team.
• Organize and prepare meeting schedules for various departments.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree