Seasonal Administrative Assistant

See’s Candies•San Francisco, CA

2d•Onsite

About The Position

This position provides administrative and clerical support to the Packing Manager and Packing Supervisor at See's Candies. See's Candies has been in business since 1921 and maintains a reputation for producing the highest quality candy and providing superior customer service. We are seeking friendly, enthusiastic individuals who are passionate about helping us grow and thrive in our second century.

Requirements

Demonstrated proficiency with PC’s, including Word and Excel (graphs, tables, spreadsheets).
Excellent verbal and written communication skills.
Strong organizational and time management skills, detail oriented, ability to handle multiple tasks.
Strong analytical skills, ability to manipulate numerical data.
Must work well without direct supervision.
Two to three years’ experience in an administrative support function.

Nice To Haves

Bilingual skills a plus: Spanish or Cantonese
Workday Experience a plus.

Responsibilities

Provides secretarial and clerical support to department management personnel.
Types all documents, correspondence, reports and purchase orders.
Answers telephones, provides customer service and routes calls to appropriate staff member.
Sorts and distributes daily mail.
Organizes and maintains files.
Prints ingredient and other labels.
Compiles the complete set of quota information from the various selling departments.
Maintains and updates daily production reports.
Inputs scheduling information into computer; prints and distributes usage sheets.
Schedules and verifies inter-company shipments.
Processes employee timecards.
Prepares clock changes and vacation requests.
Coordinates with Purchasing and Shipping on bulk candy and packaging material availability (Ross System).
Calculates production information; confirms numbers with Shipping and Accounting.
Assists with special projects as assigned by management.