Seasonal Administrative Assistant
About The Position
Work is Sweet! 'Quality without Compromise' is not just a motto at See’s Candies. It is the most important ingredient in our recipe for success. See’s Candies has been in business since 1921 and maintains a reputation for producing the highest quality candy and providing superior customer service. See’s is a leader in the confectionery industry with over 250 retail shops across the USA, a growing e-commerce business, and expanding opportunities internationally. We are seeking friendly, enthusiastic individuals who are passionate about helping us grow and thrive in our second century.
Requirements
- Demonstrated proficiency with PC’s, including Word and Excel (graphs, tables, spreadsheets).
- Excellent verbal and written communication skills.
- Strong organizational and time management skills, detail oriented, ability to handle multiple tasks.
- Strong analytical skills, ability to manipulate numerical data.
- Must work well without direct supervision.
- Two to three years’ experience in an administrative support function.
Nice To Haves
- Bilingual skills a plus: Spanish or Cantonese
- Workday Experience a plus.
Responsibilities
- Provides secretarial and clerical support to department management personnel, including:
- Type all documents, correspondence, reports and purchase orders
- Answer telephones, provide customer service and route calls to appropriate staff member
- Sort and distribute daily mail
- Organize and maintain files
- Print ingredient and other labels
- Compiles the complete set of quota information from the various selling departments.
- Maintains and updates:
- Daily production reports
- Inputs scheduling information into computer; prints and distributes usage sheets.
- Schedules and verifies inter-company shipments.
- Processes employee timecards. Prepares clock changes and vacation requests.
- Coordinates with Purchasing and Shipping on bulk candy and packaging material availability (Ross System)
- Calculates production information; confirms numbers with Shipping and Accounting.
- Assists with special projects as assigned by management.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
