Administrative Assistant Jobs

About The Position

Requirements

• High school diploma or GED
• Valid driver’s license. Must also meet and maintain LifeSouth driver’s eligibility requirements
• Ability to communicate effectively, both orally and in writing
• Ability to work both independently and as a team member
• Ability to organize and complete multiple assignments with precision and quick turnaround
• Advanced knowledge of Microsoft Word, Excel, Outlook and PowerPoint
• Ability to follow moderately complex oral and written instructions

Nice To Haves

• One to two years of related experience preferred

Responsibilities

• Maintain and organize the District Director’s calendar, meeting and travel schedule
• Draft correspondence, answer phones, coordinate mailing, and handle inquiries and requests from internal and external sources on the District Director’s behalf
• Produce promotional materials for all blood drives including posters, fliers, paycheck stuffers, and table tents. Materials must be typed, laid out and printed
• Maintain inventory and supplies for the district’s Recruitment and Retention Department
• Track and complete bulk mailings for blood drives
• Write thank you letters
• Assist with on-site recruitment
• Confirm drives and public relations requirements
• Manage, maintain and organize confidential materials including a filing system of electronic and hard copy materials
• Prepare and assemble reports, documents and other publications, as appropriate

Benefits

• Generous Paid Time Off (PTO) plan
• Medical, dental, and vision insurances available to full-time employees the first of the month after 60 days
• Medical premium discount based on rate of pay
• Supplemental insurances including life, cancer, accident, and disability
• Access to mental wellness resources and counseling through telehealth
• Free basic life insurance for full-time employees
• Health Savings Account (HSA) with employer match each pay period
• Employer funded retirement plan for vested employees & 403b offered
• Access to wages prior to pay day