Administrative Assistant Jobs

About The Position

Requirements

• Proficiency in Microsoft Excel (pivot tables, advanced formulas, charts) and PowerPoint.
• Strong organizational and time management skills.
• Analytical mindset with attention to detail and data accuracy.
• Excellent written and verbal communication skills.
• Ability to manage confidential information with discretion.
• Associate degree or equivalent experience in Business Administration or related field (Bachelor’s preferred).
• 5+ years of administrative experience, preferably in a manufacturing environment.

Nice To Haves

• Experience in manufacturing or production environments preferred.
• Familiarity with ERP systems and production tracking tools is a plus.
• Certified Administrative Professional (CAP)- preferred
• Microsoft Office Specialist (MOS)- preferred
• CAPM (Certified Associate in Project Management) or PMP (Project Management Professional)- preferred
• Lean Six Sigma (Yellow Belt or Green Belt) - preferred

Responsibilities

• Maintain and update production databases.
• Prepare and distribute daily, weekly, and monthly Production Reports.
• Manage Overtime (OT) Requests and compile OT Reports by Area.
• Collect, compile, and distribute Safety Reports across all three plants.
• Ensure timely and accurate communication of safety metrics and incident tracking.
• Develop professional presentations for internal and external stakeholders using Microsoft Excel and PowerPoint.
• Support the preparation of materials for customer meetings, executive reviews, and Board presentations.
• Create clear, visually engaging graphs and dashboards to communicate key performance indicators (KPIs).
• Participate in continuous improvement initiatives, particularly in information flow optimization (e.g., scrap declaration processes).
• Identify and propose innovative solutions to streamline administrative and operational workflows.

Benefits

• Competitive Compensation
• Comprehensive Health Benefits (medical, dental, and vision insurance)
• Company-Paid Coverage (Long-Term Disability, Short-Term Disability, Life Insurance, and AD&D Insurance)
• Generous Paid Time Off
• 401(k) retirement plan with employer match
• Global Opportunities & Local Impact