Administrative Assistant Jobs

About The Position

Requirements

• High school education or equivalent.
• Minimum of 5 years of experience with a high level of administrative experience, discretion and technical skills.

Nice To Haves

• Associate’s degree preferred.
• Excellent time management skills.
• Frequent demand to establish priorities and meet tight deadlines.
• Advanced knowledge of company and organizational structure with respect to the division and departments.
• Excellent verbal and written communication skills.
• Must possess a high level of analytical skills.

Responsibilities

• Prepares confidential correspondence, periodical reports, meeting notices, presentation materials and other documents in appropriate formats using word processing, spreadsheets, graphics, and/or desktop publishing software.
• Compiles information and prepares special and complex one-time reports, summaries, or replies to inquiries for variety of audiences and levels.
• Acts as liaison between the Officer of the Company and various executives with employees of the Company, clients, and all interested outside parties.
• Screens telephone calls, providing assistance and accurate information for routing non-routine calls.
• Maintains calendars, schedule meetings and makes travel arrangements for top senior level executives.
• Applies in-depth divisional knowledge to projects of small to medium scope.
• Determines methods and procedures to be used in resolving the most complex inquiries and will make on-the-spot priority decisions.
• Maintains confidential files of information of the most highly confidential nature.
• Operates with substantial latitude for independent judgment and discretion.
• May supervise, train or review the work of other Administrative Assistant personnel.
• Manage data privacy risks and ensure compliance with company policy regarding the processing of personal and/or other sensitive data.

Benefits

• Competitive Pay
• Bonus for Eligible Employees
• Pension Plan
• 401k Match
• Employee Stock Purchase Plan
• Tuition Reimbursement
• Disability Insurance
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Employee Discounts
• Career Training & Development Opportunities
• Paid Time Off starting at 160 hours annually for employees in their first year of service.
• Ten (10) paid holidays per year (typically mirroring the New York Stock Exchange (NYSE) holidays).
• Be Well Company holistic wellness program, which includes Wellness Coaching and Reward Dollars
• Parental Leave – fifteen (15) days of paid parental leave per calendar year to eligible employees with at least one year of service at the time of birth, placement of an adopted child, or placement of a foster care child.
• Adoption Assistance
• Employee Assistance Program
• Back-Up Care Program
• PTO for Volunteer Hours
• Employee Matching Gifts Program
• Employee Resource Groups
• Inclusion and Diversity Programs
• Employee Recognition Program
• Referral Bonus Programs