Administrative Assistant Jobs

About The Position

Requirements

• At least 7 years of experience providing administrative support to C-level executives, with demonstrated success managing complex schedules, priorities and confidential matters.
• Experience coordinating a wide range of projects and developing and managing milestone schedules and timelines, supported by strong organization, documentation and communication skills.
• Experience compiling, summarizing and reporting data, including mathematical aptitude and report-compilation skills; consistent attention to detail is essential.
• Experience building effective working relationships with on-site and remote staff across multiple continents and time zones, including the ability to participate in meetings or respond to correspondence outside normal working hours.
• High school diploma or equivalent required.
• Advanced proficiency with Microsoft Outlook, Teams, Word, PowerPoint and Excel.
• Advanced calendar, email and virtual-meeting coordination using Microsoft Outlook, Teams and Zoom.
• Ability to compile, summarize and report data using Excel-based tools.
• Ability to prepare polished presentations, correspondence, meeting materials and executive reports using Microsoft PowerPoint and Word.
• Applicants must be authorized to work in the United States on a full-time basis without the need for employer support or sponsorship now or in the future.

Nice To Haves

• Bachelor's degree preferred.
• Experience supporting two or more senior executives with competing priorities.
• Experience coordinating international travel, passport renewals and visa processes with external expeditor companies.
• Familiarity with corporate procurement, vendor coordination, expense reporting and budget-related administration.
• Professional judgment, versatility and the ability to work independently in the absence of a manager.
• Composure, adaptability and a professional demeanor in an extremely fast-paced and changing environment.

Responsibilities

• Optimize the executives’ time by prioritizing daily workflow and contacts, anticipating meeting needs and independently scheduling appointments without prior clearance.
• Coordinate complex domestic and international travel, including detailed itineraries, travel documents, passport renewals and visas; may travel domestically to support leadership meetings.
• Prepare weekly expense reports, reconcile corporate credit card accounts and maintain accurate documentation related to departmental budgets and staff administration.
• Plan and communicate department and leadership meetings, prepare agendas and materials, keep meetings on schedule and follow up on action items and project status.
• Collect, organize, prioritize and summarize information for executive discussions, outside meetings, special requests, inquiries and one-time or recurring reports.
• Anticipate and compile materials for conferences and meetings, handling highly confidential, sensitive and critical information with discretion and integrity.
• Review correspondence and materials for typographical accuracy, format, procedural compliance, internal consistency and required approvals before release.
• Coordinate procurement processes between external vendors and the TransUnion procurement group.
• In an executive’s absence, use independent judgment to route requests, issues, complaints, problems and other action items to the appropriate manager for timely response.
• Perform additional administrative duties as assigned while adapting quickly to changing priorities in a fast-paced environment.

Benefits

• Day-one eligibility for medical, dental, and vision coverage, plus supplemental plan options.
• Spousal, domestic partner, and other eligible dependent coverage is available on select plans.
• Tax‑advantaged HSA and FSA accounts.
• Company‑paid basic life and AD&D.
• Optional voluntary life and AD&D for you and your family.
• Short‑ and long‑term disability.
• Optional legal plan, pet insurance, and travel accident coverage.
• Adoption assistance and fertility planning coverage.
• Caregiver support.
• Dependent Care FSA for possibility of an employer match.
• Complimentary Care@Work membership.
• Up to 12 weeks of paid parental leave with eligibility for a thoughtful, gradual return.
• 401(k) with employer match.
• Employee Stock Purchase Plan (ESPP).
• Financial wellness resources.
• Career coaching.
• Optional long‑term care insurance.
• Tuition reimbursement.
• Flexible time off for exempt employees or paid time off for nonexempt employees.
• Up to 12 paid holidays per year.
• Commuter benefits.
• Employee discounts.
• Charitable gift matching.
• Paid volunteer time off.
• Corporate volunteer events.
• 24/7 support including professional therapy, coaching, and emotional well‑being programs.
• Guided meditation and resources that support physical, mental, social, and financial wellness.