Executive Administrative Assistant (Administrative & TQP Support)

ProSidian Consulting•North Las Vegas, NV

1d•Onsite

About The Position

ProSidian Seeks a Executive Level Administrative Assistant - Technical Qualification Program (TQP) Management/Analysis | Executive Operations Support | Office of the Manager | Scheduling & Correspondence | FOIA / Records for Program Support on a Exempt W2: No Overtime Pay Basis for Work On Client Site in The Mountain West / Southwestern Region Area (North Las Vegas, Nevada; with potential work in Mercury, Nevada) Full-Time, generally located across the North Las Vegas, Nevada; with potential work in Mercury, Nevada Across The Mountain West / Southwestern Region Region supporting a Federal Agency that oversees secure nuclear operations in a mission-critical, clearance-controlled federal environment. With STD Work/Job Site (Office) Language(s) being English; the Executive Administrative Assistant (Administrative & TQP Support) | Executive Operations Support | Office of the Manager | Scheduling & Correspondence | FOIA / Records [NNSA0010010] is aligned with GSA Labor Category: Principal Associate. This role shall be principally focused on Technical Qualification Program (TQP) Management Analysis Administrative Office Support Executive Operations Support | Office of the Manager | Scheduling & Correspondence | FOIA / Records for Technical Qualification Program (TQP) Management Analysis Administrative Office Support. We seek Executive Administrative Assistant (Administrative & TQP Support) candidates with relevant Nuclear Energy/Security Sector Experience (functional and technical area expertise also ideal) to support professional services engagement for Nuclear Energy/Security Sector Clients such as NNSA. 0 Executive Administrative Assistant (Administrative & TQP Support) | Executive Operations Support | Office of the Manager | Scheduling & Correspondence | FOIA / Records [NNSA0010010]. The Principal Associate role(s) are located in the Mountain West / Southwestern Region Region, at or near North Las Vegas, Nevada; with potential work in Mercury, Nevada, Initially identified Work Site Address (Work On Client Site - (Geo Code Address: Primary: NNSA Nevada Support Facility, 232 Energy Way, North Las Vegas, NV 89030; Alternate: Nevada National Security Site, Mercury, NV—specific building TBD/N/A JOB OVERVIEW Provide services and support as a Executive Administrative Assistant (Administrative & TQP Support) [Technical Qualification Program (TQP) Management Analysis Administrative Office Support] aligned with the Executive Operations Support | Office of the Manager | Scheduling & Correspondence | FOIA / Records Functional Area / Swim Lane / Category Discipline in the Nuclear Energy/Security Industry Sector. This role focusses on PM | Program / Project Management Solutions for clients such as U.S. Department of Energy (DOE/NNSA | NFO) | DOE National Nuclear Security Administration (NNSA) | Nevada Field Office (NFO) Generally Located In North Las Vegas, Nevada; with potential work in Mercury, Nevada and across the Mountain West / Southwestern Region Region (Of Country/World) Work On Client Site. Own the executive workflow. Anticipate needs. Protect confidentiality. Keep mission leaders moving. Analyze qualifications. Streamline administration. Strengthen readiness. Protect continuity. Sustain compliant nuclear-security mission performance every day. Analyze qualifications. Streamline administration. Strengthen readiness. Protect continuity. Sustain compliant nuclear-security mission performance every day.

Requirements

Proven executive or senior administrative support experience in a high-demand environment; exceptional discretion with sensitive information; professional customer service; mastery of office workflow, correspondence quality, scheduling, meeting support, travel coordination, and records control.
Federal, DOE/NNSA, nuclear-security, or other regulated-environment experience preferred.
Bachelor's degree in business administration, communications, or a related field preferred; equivalent directly relevant experience may be accepted.
Minimum target: 5 years of executive or administrative support, including complex scheduling, confidential tasks, and senior-leadership interaction.
CAP or comparable administrative credential preferred.
Complex calendar and workflow management; professional writing, grammar, proofreading, and document formatting; meeting logistics and minutes; domestic/foreign travel processing; timekeeping review; FOIA and records support; correspondence/action tracking; Microsoft Word, Excel, PowerPoint, Outlook, Access, Teams, SharePoint, Adobe Acrobat; database/data-entry accuracy; discretion and confidentiality.
Understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint, and Word; proficient with Adobe Acrobat, data analytics tools, and Visio; and able to quickly learn other tools as needed.
Strong understanding and proficiency in business tools and technology, especially Microsoft Office. The ideal candidate should be advanced in Excel, Access, Outlook, PowerPoint, and Word; proficient in Adobe Acrobat, data analytics tools, and Visio; and able to learn new tools quickly as needed.
Commitment to work with intelligent, interesting people with diverse backgrounds to solve the most significant challenges across private, public, and social sectors.
Curiosity – the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together.
Humility – exhibits grace in success and failure while doing meaningful work where skills have an impact and make a difference.
Willingness to constantly learn, share, and grow, and to view the world as their classroom.
DOE L clearance required; DOE Q where organizational support requires it.

Nice To Haves

Relevant Nuclear Energy/Security Sector Experience
Functional and technical area expertise also ideal

Responsibilities

Provide executive-level support across the Office of the Manager and assistant-manager organizations.
Manage complex calendars, appointments, meetings, conference rooms, telephone coverage, reminders, and executive workflows.
Draft, format, revise, proofread, print, and route technical and nontechnical correspondence, reports, basic spreadsheets, and presentations.
Prepare meeting agendas, capture minutes, track actions, compile status packages, and coordinate in-person or remote events.
Coordinate domestic and foreign travel reservations, authorizations, and vouchers; support timekeeping reviews.
Maintain records, physical mail, data entry, correspondence/action systems, FOIA logs, request correspondence, and associated records.
Provide backup coverage and cross-train with the administrative team.