Administrative Assistant

Career Strategies • Studio City, CA

11d • Onsite

About The Position

We are seeking an organized, tech-savvy, and detail-oriented professional to join our team. In this role, you will serve as the central hub of our daily property operations, managing digital workflows, vendor relations, and essential administrative tracking. This is an excellent opportunity for a proactive individual who thrives in a fast-paced environment and excels at maintaining seamless office and property workflows.

Requirements

• Strong skills in Microsoft Office (Outlook, Word, Excel) and digital filing systems.
• Comfortable managing invoice routing tools, electronic tracking logs, and computerized phone systems.
• Exceptional attention to detail with proven ability to maintain structured electronic files.
• Excellent written and verbal communication skills to effectively collaborate with tenants, vendors, and internal teams.
• Quick learner capable of prioritizing multiple digital workflows simultaneously.

Nice To Haves

• Experience with Yardi Voyager or similar property management/accounting software is highly preferred.

Responsibilities

• Serve as the primary point of contact for tenant calls, vendor inquiries, and digital correspondence.
• Code, route, and input invoices into Yardi Voyager; research past-due statements and handle payment inquiries.
• Manage the end-to-end electronic maintenance process, from dispatching contractors to confirming completion.
• Maintain digital records for fire alarm testing, backflow compliance, and retail HVAC contracts.
• Update electronic tenant lists, vendor directories, utility logs, and master electric/gas meter files.
• Assist management with contract routing, vendor proposals, and digital documentation during budget season.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed