Administrative Assistant Jobs in Reno, TX

About The Position

Requirements

• 5+ years of experience as an Executive or Administrative Assistant — you’re a career admin, not someone in transition
• Proven experience supporting senior executives in a fast-paced, complex environment
• You see the conflict coming before your exec does, and you’ve already drafted the solution
• You close the loop — proactively communicating what you did and why, not waiting to be asked
• High ownership mentality: if you’re out, you’ve already lined up a backup and given them the context they need
• Ability to absorb ambiguity, make a judgment call, and check in appropriately — rather than escalating everything or freezing
• Strong proficiency in Google Workspace: Gmail, Google Calendar, Docs, and Groups
• Discretion with confidential information and sound judgment about what to surface and when
• Experience planning team events and offsites from end to end
• Strong written and verbal communication skills

Nice To Haves

• Experience supporting leaders in technology, product, or AI-adjacent organizations
• Familiarity with Slack and the Google Suite as primary communication tools
• Experience supporting multiple executives simultaneously with varying working styles

Responsibilities

• Own and manage complex, high-volume calendars for 2–4 executives — including internal and external meetings, heads-down blocks, and transition time between meetings
• Operate with high autonomy: decline, defer, or reschedule meetings that don’t meet pre-agreed criteria without needing to check in every time
• Anticipate conflicts before they happen and come to your exec with a potential solution already drafted
• Coordinate domestic and international travel arrangements end-to-end, including flights, hotels, ground transport, and on-the-ground scheduling
• Handle passport renewals and visa processing as needed
• Build itineraries that are airtight and account for time zones, walking time, breaks, and transition logistics
• Communicate decisions, not just completions by closing the loop proactively so your execs are never left wondering what happened
• Exercise judgment on what warrants a check-in versus what you can handle and document independently
• Serve as a professional point of contact for internal and external partners across engineering, design, and cross-functional teams
• Support onboarding logistics for new team members
• Plan and execute team and cross-functional off-sites, including vendor coordination, lodging, catering, A/V, and transport
• Assist with ad hoc projects such as presentations, org charts, and spreadsheets — executing independently and flagging when scope or priority is ambiguous
• Process expense reports accurately and on time

Benefits

• Health Plans
• Mental Health support
• a 401(k) Retirement Plan with employer match
• Stock Option Program
• Disability Programs
• Health Savings and Flexible Spending Accounts
• Family-forming benefits
• Life and Serious Injury Benefits
• paid leave of absence programs
• paid time off to be used for vacation, holidays, and sick paid time off
• flexible time off