Administrative Assistant Jobs in Frisco, PA

About The Position

Requirements

• Successful passing of a criminal background check (state, local, and national) is required.
• A high school diploma or equivalent (GED).
• Maintains strict confidentiality of information learned while working with the Florida Lottery, whether learned through assigned duties or through working with other units.
• Knowledge of office procedures and practices.
• Knowledge of general accounting and budgeting principals and arithmetic.
• Skilled in using computers and software for word processing, data bases, and spreadsheets.
• Ability to organize and maintain files and other records.
• Ability to follow written/verbal instructions.
• Ability to review data for accuracy and completeness.
• Ability to plan, organize, and coordinate work assignments.
• Ability to establish and maintain effective working relationships with others.
• Ability to communicate clearly, orally and in writing.
• Knowledge of procurement rules and statutes.
• Knowledge of the Florida Purchasing Card Program.
• Knowledge of My Florida Market Place.
• Knowledge of State Travel Management System.
• Ability to maintain confidentiality.
• Ability and skills at multitasking.
• Skilled in the use of Microsoft Office Suite software.

Responsibilities

• Assisting staff with processing travel and travel reimbursements
• Obtaining and using a State Purchasing Card
• Clearing charges in WORKS
• Creating purchase requisitions through MyFloridaMarketPlace/Ariba on Demand
• Processing invoices
• Ensuring all applicable forms required by the Department for travel, purchasing, and other administrative tasks are properly completed and submitted in a timely manner
• Following up with actions as needed
• Maintaining/renewing annual contracts/purchase orders for software and hardware