Administrative Assistant - DoW (CATMS experience)

Sancorp Consulting LLC•Arlington, VA

28d•Onsite

About The Position

SANCORP is seeking an Administrative Services Manager to assist Office Management and Executive Support Services (OM&ESS) in supporting the Office of the Under Secretary of Defense for Policy (OUSD(P)), focused on delivering high-quality administrative support across strategy, international engagement, and interagency coordination.

Requirements

A minimum of four (4) years of demonstrated experience and skills in providing Administrative Services support in the Federal Government, Military, or Private Sector, to include but not limited to correspondence / workflow management.
Demonstrated experience providing timely and high-quality support in a complex and fast-paced environment requiring a high-degree of critical thinking, initiative, problem solving, and professional judgment across an organizational setting (i.e., not siloed to one or two specific tasks).
Demonstrate proficiency and experience with Correspondence and Task Management System (CATMS).
Demonstrate high proficiency using Microsoft Office Suite to include Outlook, Word, Excel and PowerPoint.

Responsibilities

Correspondence (for respective DASDship). Log, review, distribute, edit, and monitor correspondence (via CATMS and email) and FOIA requests received from OUSDP ExecSec; courier correspondence to designated locations; records management duties (i.e., develop and maintain files for office records management and coordinate with OUSD ExecSec regarding records management, to include schedules and dispositions); manage incoming and outgoing mail; and manage DASDship intranet site to include records management.
Human Resources. Facilitate in- and out-processing of personnel, to include updating the Policy kiosk (i.e. uploading required documents, such as the DD 2875, completing the pre-arrival in-processing checklist); assist with processing Government time and attendance, and assist with the processing personnel actions (e.g., awards, Temporary Staff Augmentation memoranda, consultant and IPA packages, etc).
Security. Facilitate suite and building access; information system access requests; common access card (CAC) requests; and the passing of security clearances and preparation of visit requests (Visit Authorization Request (VAR) and Foreign Visit Request (FVR).
Resource Management. Request, facilitate, and maintain IT equipment; request and track telecommunication services; manage accountable furniture; process parking passes; request facility related services; facilitate compliance with information technology initiatives; maintain and assist with procuring office supplies; submit Foreign Gifts to Policy’s Facilities Team for processing and pick-up Foreign Gift once processed; maintain business cards for PD and above; and burn bag management.
Visitor Logistics. Manage visitor logistics (i.e. Pentagon access, coordinating Pentagon parking or pick-up/drop-off, and escorting of visitors and non-cleared personnel).