Administrative Assistant Jobs in Frisco, PA

About The Position

Requirements

• Must be able to sit at a workstation and key for up to 7.5 hours a day 5 days a week.
• Intermediate computer skills in Word, Excel, and Outlook.
• Basic knowledge of accounting.
• Ability to work in a fast-paced environment.
• Ability to multi-task effectively.
• Good interpersonal and communication skills; ability to work effectively with faculty, staff, job applicants, and vendors.
• Ability to work independently as well as part of a team.
• Associates Degree in Accounting or a closely related field or 2 – 4 years experience with computerized accounts payable systems.

Nice To Haves

• Office administration experience preferred.
• Knowledge of Intuit Enterprise Solutions (IES) and/or third party payment platforms preferred.

Responsibilities

• Serve as office receptionist.
• Run various reports and maintain various spreadsheets.
• Assist with special projects.
• Prepare Funds Requests/PO requests.
• Filing (both electronic and hard copy) and ensuring that employee personnel files are accurate and complete.
• Mail sorting/distributing.
• Process student refund checks weekly.
• Process Accounts Payable.
• Provide support and assist in integration of new Accounts Payable system.
• Monitor new Accounts Payable system.
• Promptly research (both internally and externally) all discrepancies with vendor payments to ensure compliance to both college policies and GAAP.
• Manage monthly reconciliations.
• Manage office supply system.
• Manage vendor purchase orders.
• Manage disbursement of petty cash funds.

Benefits

• Medical insurance
• dental insurance
• life insurance
• disability insurance
• 6% 403(b) matching plan
• paid vacation
• paid sick leave
• thirteen paid holidays
• on-site gym
• meal discounts
• free tuition for employees, spouse and dependent children