Accounts Payable Jobs

About The Position

Requirements

• Grade 12 diploma or equivalent.
• Minimum 1 year of experience in bookkeeping, accounts payable, accounts receivable, or payroll.
• Working knowledge of accounting processes, procedures, and Generally Accepted Accounting Principles (GAAP).
• Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word.
• Experience with accounting software such as Adagio or similar financial systems.
• Strong organizational skills with a high level of accuracy and attention to detail.
• Ability to manage multiple tasks and meet deadlines in a busy environment.
• Excellent interpersonal and communication skills.
• Demonstrated professionalism, integrity, and ability to maintain confidentiality.
• Ability to obtain and maintain a clear Criminal Record Check as a condition of employment.

Nice To Haves

• Post-secondary training in accounting, bookkeeping, or a related field is preferred.
• CPA designation or progress toward CPA is considered an asset.
• Valid BC Class 5 Driver’s License (preferred)

Responsibilities

• Process high volumes of invoices, expenses, and payment transactions accurately and in a timely manner.
• Perform invoice matching, batching, coding, and data entry into the accounting system.
• Prepare and post vouchers for third-party invoices.
• Create and distribute cheque runs and electronic fund transfer (EFT) payments.
• Process and distribute cheques including mailing, filing, and documentation.
• Post and reconcile purchase orders and supplier statements.
• Maintain and reconcile accounts payable sub-ledger to the general ledger.
• Research and resolve discrepancies with vendors, customers, and internal departments.
• Ensure all transactions are properly authorized in accordance with company policies.
• Maintain supplier records, including creating and updating vendor accounts.
• Perform account reconciliations and assist with maintaining cash applications and chargebacks.
• Assist with budgeting processes, financial analysis, and data processing as required.
• Maintain accurate financial records and ensure up-to-date electronic filing of accounting documentation.
• Provide financial data support and assist in monitoring financial transactions.
• Provide confidential administrative support including scheduling meetings and coordinating logistics.
• Assist with calendar and fiscal year-end accounting activities.
• Support external auditors by preparing documentation and responding to requests.
• Research financial or operational topics and prepare briefing notes or summaries as required.
• Contribute to improving financial processes and procedures for efficient operations.
• Perform other related duties and special assignments as required.