Accounts Payable

Hog Technologies•Stuart, FL

2d•Onsite

About The Position

The Accounts Payable position is responsible for processing all transactions related to accounts payable, including recurring payables, per diems, mileage, reimbursements, and subcontractor checks. This role also involves processing credit card payments, maintaining records of recurring payables, requesting necessary documentation from vendors, and communicating with vendors and the purchasing department to resolve issues. Additionally, the position is responsible for balancing and analyzing accounts payable-related general ledger accounts, reconciling vendor statements, and reviewing credit card statements for fees. The role operates in a clerical office setting and requires occasional evening and weekend work.

Requirements

High school diploma or equivalent with the combination of experience
Minimum of 3 years in the function of accounts payable
Math and detail-oriented skills
High ethical standards and professionalism, since they are often responsible for the banking and bookkeeping of a business
Familiarity with computer technology and knowledge of a variety of software programs related to the field
Ability to interact well with others
Critical thinking and problem solving skills
Planning and organizing
Decision maker
Exceptional Communication and Organizational skills
Proven experience as a critical observer/thinker
Maintain confidentiality at all levels
Team player
Must pass a background check and drug test

Nice To Haves

Associate’s degree desirable

Responsibilities

Process all Transactions related to Accounts Payable including, all Recurring Payables (Fixed or variable amount).
Process Per Diems, Mileage, Reimbursements and, Subcontractor Checks on a weekly basis.
Process Credit Card Payment to Credit Card Companies and, any other Payment as needed.
Maintains a monthly list with the details of all Recurring Payables and, makes sure that all Invoices are received and posted properly.
Request Taxpayer Identification Number and Certification (Form W-9) from all Vendors with no exception.
Processes corresponding Form 1099 complying with Internal Revenue Service guidelines.
Always maintains organized and, matched against the A/P Aging, all the “up-paid” invoices with its corresponding supporting documents.
Request Invoices and/or any necessary document from Vendors when needed.
Communicates with Vendors: i.e.: Payment(s) mailed; Invoice(s) Issues; Payment(s) over the phone.
Communicates with Purchasing Department to resolve issues related to Accounts Payable, PO’s; Receivers, etc.
Process A/P’s selected checks, attaches all supporting documents, sends them for signature and, keeps track of unsigned checks.
Process Refunds due to overpayment from Customer(s). Receives all supporting documents with proper approvals from Accounts Receivable Accountant
Keeps track of VOID checks in consecutive order, by Bank.
Provides supporting documents and/or explanations promptly when requested.
Responsible to Balance and analyze all related Accounts Payable accounts, which includes but not limited to Accounts Payable, All Deposits Accounts, Accrued Expenses, Prepaid Accounts,
Analysis of the Purchase Clearing and P.O. Variance Accounts to resolve any issues created when processing AP.
Balances A/P Aging to the Trial Balance on a weekly basis and, at Month End, before closing the Month.
Provides, monthly, to the Controller, a list of the transactions to be accrued with its corresponding documents to support the increase of Cost, Expense and Liability.
Reconciles Statement from Vendors.
Reviews Credit Card Statements for any late fees, over the limit fees, foreign transaction fees and/or other fees that needs to be enter into the accounting system.
Codes and posts weekly concur upload files into Sage.
Be in communication with other Accountants and Supervisor.
Answers all emails and Voice messages promptly.
Special Assignments as requested.