Accounts Payable Manager
Nolan Living•Leawood, KS
•Onsite
About The Position
The Accounts Payable Manager oversees all aspects of the accounts payable function for corporate and property-level entities. This role is responsible for end-to-end AP operations, system administration, vendor management, team leadership, compliance, and continuous process improvement. The position plays a critical role in driving automation, strengthening controls, and ensuring accurate and timely payments while serving as a key internal resource across accounting, operations, and vendors.
Requirements
- 3-5+ years of progressive Accounts Payable or accounting experience, including supervisory responsibility.
- Strong experience administering AP and expense platforms (Concur, Paymode-X, VendorCafe, etc.).
- Advanced Excel skills with the ability to analyze and interpret large data sets.
- Strong understanding of AP controls, compliance, and audit requirements.
- Proven ability to improve processes, implement automation, and scale operations.
- Excellent communication, customer service, and problem-solving skills.
- Self-starter with strong critical-thinking and decision-making abilities.
Responsibilities
- Review all invoices for appropriate documentation, approvals, and policy compliance prior to payment.
- Oversee weekly processing of checks, ACH, and credit card payments across all entities.
- Ensure invoices are processed accurately and paid on time.
- Perform and review month-end AP reconciliations and assist with month-end close and accruals.
- Understand and manage the financial implications of voided and reversed payments.
- Direct and resolve vendor inquiries, discrepancies, and audit statements.
- Administer and optimize AP-related systems including Concur, Paymode-X, Bottomline, SmartAP, VendorCafe, and Conservice.
- Manage vendor onboarding, maintenance, approvals, and COI compliance.
- Lead vendor transitions to electronic payment methods (ACH and virtual card).
- Manage corporate vendor accounts (e.g., Amazon, Uber, DoorDash).
- Conduct monthly vendor and platform review calls; report on KPIs, metrics, and payment status.
- Prepare and process annual 1099s and ensure regulatory compliance.
- Manage the US Bank One Card program for site and employee cards, including: Card issuance, user management, and statement retrieval; Monthly reconciliations for multiple card statements and vendor payments; Policy enforcement and processing oversight.
- Administer Concur for expense reimbursements and corporate card spend: Manage users, approvers, workflows, and system settings; Review, approve, audit, and process expense reports; Identify and flag expenses outside policy guidelines.
- Supervise Accounts Payable Associates and oversee daily departmental operations.
- Review and manage work performed by offshore AP resources (ExoEdge).
- Provide coaching, feedback, training, and performance guidance to AP staff.
- Assist with employee and vendor training on AP processes and systems.
- Serve as a subject-matter expert and internal resource for AP-related inquiries.
- Review, improve, and create SOPs and training documentation.
- Drive automation and efficiency initiatives within AP and P2P workflows.
- Monitor KPIs, prepare for audits, and maintain compliance with internal controls and policies.
- Provide internal teams with documentation and support as required.
- Analyze data and trends using advanced Excel skills to identify risks and improvement opportunities.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
