Accounts Payable Manager

FIGS • Santa Monica, CA

7d • Hybrid

About The Position

FIGS is seeking an Accounts Payable Manager to join the finance team. The Accounts Payable Manager will report directly to the Assistant Controller and work closely with multiple teams, including finance, accounting, HR, marketing, production, and operations. This is a cross-functional role, so this person must enjoy working closely with multiple teams. The ideal candidate has experience with Coupa and Netsuite or a similar ERP and 5-7 years of accounts payable experience at fast-growing companies.

Requirements

• 5-7 years of experience in accounts payable oversight at a fast-growing company.
• Advanced experience in Coupa including Coupa Pay and InvoiceSmash.
• Strong interpersonal skills for building relationships with various internal teams, external accountants, vendors, and upper management.
• Strong planning and organizational skills to balance and prioritize work.
• Experience managing and developing accounts payable teams and a proven track record of improving AP processes.
• A strong command of accounts payable, ERP systems, AP Automation and an analytical mindset; we’re numbers people first.
• Someone who can take a task from 0 to 100 without a lot of direction; make it happen.
• An interest and curiosity about e-commerce business drivers; go beyond the numbers and understand the business.
• An unrelenting attention to detail; you hate making mistakes.
• Positive attitude, proven work ethic and integrity.

Nice To Haves

• Experience with Coupa and Netsuite or a similar ERP
• E-commerce, consumer products or retail experience, a plus.

Responsibilities

• Fully own the management of the activities and operations in the accounts payable organization and coach and mentor accounts payable staff.
• Ensure all departments adhere to PO rules and work cross-functionally to ensure proper creation, approval and closing of POs
• Review all payments made outside of Coupa and ensure they are properly recorded to NetSuite.
• Manage vendor relations and the implementation of vendor compliance. Ensure all vendors have provided appropriate documentation and are set up in Coupa accurately prior to payment.
• Analyze invoices and expense reports for accuracy and eligibility for payment. Work with all departments to ensure receipt support is properly entered into Coupa.
• Maintain and develop guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records.
• Manage the weekly payment runs. Ensure timely and accurate payments of vendor invoices and expense reports and maintain accurate financial records and control reports.
• Manage and reconcile the Accounts Payable and Inventory Received Not Billed general ledger.
• Develop and maintain standard operating procedures and documentation for Coupa and Netsuite accounts payable processing to ensure adherence to company guidelines and ensuring compliance with company SOX controls and documentation retention.
• Provide accounting assistance to all teams across the business; respond to any accounts payable questions/concerns as they arise.
• Develop and train new employees and contractors on Coupa and Netsuite, if applicable.
• Prepare monthly invoice accrual journal entries.
• Assist with monthly close process and communicate within the accounting department.
• Ensure proper recordkeeping of purchases for use in tax preparation and periodic audits.
• Prepare and submit all necessary annual reporting to the Internal Revenue Service including on for 1099.
• Manage the unclaimed funds process including the remittance of unclaimed funds to the various states and ensure compliance with various state regulations.
• Review employee expense reports and receipts in Concur at the end of each month. Ensure that all submissions are in line with policy.

Benefits

• Equity: All FIGS employees have the opportunity to own shares of FIGS stock through our new-hire equity program. Additionally, FIGS provides a discount when purchasing FIGS stock voluntarily through our FIGS Employee Stock Purchase Plan
• Annual bonus: This position is eligible to participate in the FIGS annual bonus program
• Comprehensive benefits and perks package focused on your well-being, including premium medical, dental and vision coverage, and full access to wellness services through Breethe and Classpass.
• 100% FIGS-sponsored life insurance and disability insurance
• Amazing 401(k) program, with a company match up to the first 6% of your contribution
• Generous paid time off - We have 12 company holidays. For salaried team members, we offer flexible vacation. For our hourly team members, we offer up to 3 weeks of accrued vacation
• Meaningful time away for baby bonding, including parental leave, new parent care meals, and a transition back to work for primary caregivers
• FIGS sponsored Uber Eats voucher for in-office weeks
• Personalized discount code for 50% off all FIGS products, along with a separate code to share with family and friends to enjoy a 25% discount site-wide
• Access to FIGS Vet, Discounted Pet Daycare, Discounted Pet Insurance, and so much more…

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed