Accounts Payable Jobs

About The Position

Requirements

• 2+ years’ experience in accounting and/or payroll processing role. Recent college graduates will be considered.
• Bachelor's Degree in business administration, accounting or related field required.
• Detail-oriented and highly organized with outstanding time-management skills.
• Self-directed and independent with the ability to work well on a team.
• Proficient in Microsoft Office Suite with emphasis on Excel & Access.
• Strong professional communication skills with a focus on customer service.
• Analytical and mathematical aptitude.
• Ability to maintain confidential information.
• Able to meet and maintain pre-employment drug screen and background checks requirements.

Responsibilities

• Prepares accounts payable check, daily check run; checks and approves all vouchers for payment, processes invoices, contracts, etc.
• Manage Accounts Payable inbox, communicate professionally with vendors and internal expense owners to ensure issues get resolved quickly.
• Accurately code GL account and departments/region; assign proper expense manager for approval; and ensure timely vendor payments are executed.
• Verify coding on invoices and produce month end report and reconciliation; ensure all invoices are processed in accordance with Agency policies.
• Maintains invoice filing system and answers all vendor inquiries.
• Manage accrued expenses booking and reconciliation; be proactive in requesting missing invoices or estimates from vendors at month end.
• Compile, review & deliver vendor trending analysis, departmental expense trending analysis during month close; assist as needed with other accounting tasks at month end; adhere to closing deadlines.
• Responsible for the accuracy, efficiency, and timeliness of bi-monthly payroll and Agency’s accounts payable.
• Ensure accurate completion of payroll processing and reporting in accordance with federal, state, and local tax laws, and Agency policies and procedures.
• Ensure payroll tax reporting and remittance are timely and in compliance with applicable tax laws and all payroll accounts are reconciled timely and accurately.
• Provide employees with answers to payroll related questions.
• Preparation of yearend W2, 1095c, Miscellaneous 1099 and other end-of-year reporting requirements.
• Reviews exception reports and coordinates and resolves inaccurate information and processes.
• Evaluates and documents business procedures related to payroll and A/P processes.
• Maintain payroll records & payroll information by collecting, calculating, and entering data.
• Resolve any payroll discrepancies by collecting and analyzing information.
• Responsible for State Pension enrollment, contributions, changes, reporting and other retirement records.
• Calculate and reconciles monthly pension and quarterly funding.
• Provide management with relevant payroll and financial reports.
• Attend and participate in meetings, completing follow-up as assigned.
• Maintains the highest standards of data integrity and quality throughout the Agency’s data collection to reporting.
• Abide by all fiscal policies and procedures.
• Maintain strict confidentiality with regard to all payroll & financial information.
• Assist with other accounting and/or administrative tasks when needed.
• Perform other duties and tasks as assigned.

Benefits

• Full-time Monday through Friday 8am to 5pm (1hr unpaid for lunch)
• Work Life Balance & Professional Development (several diverse lines of business)
• Competitive Wages and Overall Compensation Package
• TN State Pension (legacy) with TCRS & Deferred Compensation Plan
• Generous Paid-Time-Off and 14 Paid Holidays Annually
• Full Health Benefits (Medical, Dental, Vision, Life, AFLAC, LTD/STD, FSA, HSA with employer contribution
• Paid Training, Continuing Education Benefits & Professional Membership Dues Paid
• Opportunity for Advancement (we strive to promote from within whenever possible) and much more...