Materials Manager

Central Ozarks Medical Center•Richland, MO

1d•$60,000 - $90,000

About The Position

Responsibilities: The primary responsibility is management and procurement, storage, and distribution of all supplies and equipment. Research vendors and suppliers for the most suitable purchasing arrangements. Must have an aptitude for accuracy, meeting deadlines and have experience managing federal and state grants. The Materials Manager is responsible for procurement and all applicable processes. Track fix asset inventories and coordinate year-end fix asset inventory. Essential Duties and Responsibilities include the following. Other duties may be assigned. Develop the most suitable purchasing arrangement for commodities, including blanket contracts, and standing orders. Develop and maintain good working relationships with vendors, the management team, and staff. Ensure that employee and patient safety is a primary concern in the selection of supplies and equipment Coordinate the resolution of equipment and supply quality and service problems with vendors. Give consideration to environmental concerns in the selection of supplies and equipment. Maintain a professional environment in interactions with vendors. Responsible for selection of suppliers giving consideration to quality of service and cost to the COMC. Work with the clinic management staff to procure the appropriate supplies and equipment within agreed time frames. Establish purchase order system. Issue, track and close out purchase orders. Receive/check in purchases. Receive/collect packing slips to close out purchase orders. Submit purchase orders to accounting for processing. Ensuring purchase orders account coding is accurate Coordinate the reconciliation process for invoices with the Accounts Payable department when price and quantities do not agree with the purchase order. Update monthly and quarterly reports for internal use on the status of grant purchases. Work collaboratively with the accounting department on grant reimbursement amounts. Manages grant budgets as pertaining to budget items requiring purchasing. Track and submit warranties on equipment. Track fix assets purchased by grant funds. Preparing federal equipment and expenditure reports in accordance with applicable federal guidelines. Responsible for procurement and all applicable processes in accordance with federal and state guidelines. Performing quarterly and year end close out tasks. Establish fix asset inventory controls. Perform year-end closeout activities. Coordinate year-end fix asset inventory. Other duties as assigned.

Requirements

Bachelor’s degree required
Experience performing accounting activities in accordance, Generally Accepted Accounting Principles (GAAP), and/or Office of Management and Budget (OMB) and circulars including the Uniform Guidance 45 CFT 75
Experience managing/reconciling financial information
Experience providing detailed monitoring of expenditure activities from multiple funding sources
Knowledge of state and federal laws, rules, and regulations related to grants procurements
Excellent, effective oral and written communication skills
Ability to work as an active, contributing team member, as well as an independent and self-motivated employee
Ability to manage multiple tasks and deadlines
A strong work ethic, exceptional customer service skills, and a positive attitude
Attention to detail
Ability to exercise discretion and maintain confidentiality
Experience using Microsoft Office Suite to include, but not limited to Word, Excel, Outlook, etc., Internet, and e-mail software, with emphasis on Microsoft Excel
Ability to read, analyze, and interpret data and financial reports
Ability to respond to common inquiries or complaints from customers, vendors and regulatory agencies
Ability to effectively present information to top management
Ability to work with accounting concepts and financial management
Ability to define problems, collect data, establish facts, and draw valid conclusions
Excellent customer service skills
Performs all duties and assignments with or without supervision
Expresses ideas, information, and instruction in a positive and effective manner
Works cooperatively with coworkers and supervisor. Acts as an effective team member with other employees through cooperation
Makes reasonable and appropriate decisions
Readily and effectively adjusts to changing ideas and activities
Acts as a good role model for other employees
Shows imagination and innovation in solving problems
Reliably reports for work as scheduled, willing to work OT when needed
Follows all safety rules and works in a safe manner
Produces an acceptable amount of work, of sufficient quality in an appropriate amount of time
Employee must have a valid Missouri driver’s license and availability of a motor vehicle

Responsibilities

Management and procurement, storage, and distribution of all supplies and equipment
Research vendors and suppliers for the most suitable purchasing arrangements
Manage federal and state grants
Track fix asset inventories
Coordinate year-end fix asset inventory
Develop the most suitable purchasing arrangement for commodities, including blanket contracts, and standing orders
Develop and maintain good working relationships with vendors, the management team, and staff
Ensure that employee and patient safety is a primary concern in the selection of supplies and equipment
Coordinate the resolution of equipment and supply quality and service problems with vendors
Give consideration to environmental concerns in the selection of supplies and equipment
Maintain a professional environment in interactions with vendors
Responsible for selection of suppliers giving consideration to quality of service and cost to the COMC
Work with the clinic management staff to procure the appropriate supplies and equipment within agreed time frames
Establish purchase order system
Issue, track and close out purchase orders
Receive/check in purchases
Receive/collect packing slips to close out purchase orders
Submit purchase orders to accounting for processing. Ensuring purchase orders account coding is accurate
Coordinate the reconciliation process for invoices with the Accounts Payable department when price and quantities do not agree with the purchase order
Update monthly and quarterly reports for internal use on the status of grant purchases
Work collaboratively with the accounting department on grant reimbursement amounts
Manages grant budgets as pertaining to budget items requiring purchasing
Track and submit warranties on equipment. Track fix assets purchased by grant funds
Preparing federal equipment and expenditure reports in accordance with applicable federal guidelines
Responsible for procurement and all applicable processes in accordance with federal and state guidelines
Performing quarterly and year end close out tasks
Establish fix asset inventory controls
Perform year-end closeout activities