Account Payable & Procurement Specialist
About The Position
The Accounts Payable & Procurement Specialist works closely with the Director of Finance and the other Finance Department staff. The Accounts Payable & Procurement Specialist is responsible for ensuring maintenance of and adherence to all agency Accounting Policies and Procedures. S/he will perform tasks in order to properly reflect the financial position of the agency and for the development of expense projections. The Accounts Payable & Procurement Specialist is responsible for the timely gathering and preparation of information necessary for management reporting, planning, analysis and decision making. The Accounts Payable & Procurement Specialist performs accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions, Purchasing and Inventory. S/he works closely with the agencies outside auditors in the preparation of information essential to the completion of the annual audit process.
Requirements
- Bachelores Degree in Accounting, and 3 years' experience in account or a related field OR Bachelors Degree and 3 year's related experience
- Advanced knowledge in QuickBooks
- Basic knowledge in Windows
- Intermediate knowledge in Microsoft
- Advanced knowledge of Microsoft Office & Internet Explorer
Responsibilities
- Maintain agency fiscal records via Automated Fund Accounting System
- Enter and post transactions to proper funds and accounts
- Generate on an as needed basis custom reports utilizing the Automated Fund Accounting System – currently QuickBooks Enterprise Solutions: Nonprofit 22
- Match and research invoices and purchases
- Input and manage Accounts Payable, Purchases and Inventory
- Perform check runs on a weekly basis and process emergency checks when needed
- Coordinate the purchasing of supplies, and services for all departments and programs
- Track delivery/disbursement of purchased items and resolve any issues with delays, quality, or returns
- Prepare and issue purchase orders based on approved requisitions and budgets
- Maintain accurate records of purchases, contracts, and vendor communications
- Monitor inventory levels and reorder supplies as needed to ensure uninterrupted operations
- Monthly reconciliation of Petty Cash, Bus Pass, Gift Card and Laundry Quarter inventory
- Manage vendor W-9 forms and prepare annual 1099 forms
- Assist staff with signing out and returning credit cards, bus passes, gift cards and laundry quarters while maintaining accurate records
- Oversee and manage master files and electronic filing systems
- Process deposits of all cash receipts into the agency bank accounts daily
- Develop off-line reports as required to support agency management
- Ensure agency compliance with Generally Accepted Accounting Principles (GAAP)
- Act as liaison to agency vendors, auditors and funders' contract management personnel
- Perform other work as assigned by the Director of Finance
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
11-50 employees
