Account Payable & Procurement Specialist

Center for Youth Services•Rochester, NY

8d•$22 - $24

About The Position

Center for Youth: Started BY YOUTH FOR YOUTH. We partner with youth to realize their full potential, by creating opportunities, removing barriers and promoting social justice. The Center ensures understanding and values differences in people of diverse cultures, ethnic origins, sexual orientation, disabilities and beliefs. Overview: The Accounts Payable & Procurement Specialist works closely with the Director of Finance and the other Finance Department staff. The Accounts Payable & Procurement Specialist is responsible for ensuring maintenance of and adherence to all agency Accounting Policies and Procedures. S/he will perform tasks in order to properly reflect the financial position of the agency and for the development of expense projections. The Accounts Payable & Procurement Specialist is responsible for the timely gathering and preparation of information necessary for management reporting, planning, analysis and decision making. The Accounts Payable & Procurement Specialist performs accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions, Purchasing and Inventory. S/he works closely with the agencies outside auditors in the preparation of information essential to the completion of the annual audit process. Schedule: Full time, 37.5 hours per week . Monday- Friday 9am-5:30pm

Requirements

Bachelores Degree in Accounting, and 3 years' experience in account or a related field OR Bachelors Degree and 3 year's related experience
Advanced knowledge in QuickBooks
Basic knowledge in Windows
Intermediate knowledge in Microsoft
Advanced knowledge of Microsoft Office & Internet Explorer

Responsibilities

Maintain agency fiscal records via Automated Fund Accounting System
Enter and post transactions to proper funds and accounts
Generate on an as needed basis custom reports utilizing the Automated Fund Accounting System – currently QuickBooks Enterprise Solutions: Nonprofit 22
Match and research invoices and purchases
Input and manage Accounts Payable, Purchases and Inventory
Perform check runs on a weekly basis and process emergency checks when needed
Coordinate the purchasing of supplies, and services for all departments and programs
Track delivery/disbursement of purchased items and resolve any issues with delays, quality, or returns
Prepare and issue purchase orders based on approved requisitions and budgets
Maintain accurate records of purchases, contracts, and vendor communications
Monitor inventory levels and reorder supplies as needed to ensure uninterrupted operations
Monthly reconciliation of Petty Cash, Bus Pass, Gift Card and Laundry Quarter inventory
Manage vendor W-9 forms and prepare annual 1099 forms
Assist staff with signing out and returning credit cards, bus passes, gift cards and laundry quarters while maintaining accurate records
Oversee and manage master files and electronic filing systems
Process deposits of all cash receipts into the agency bank accounts daily
Develop off-line reports as required to support agency management
Ensure agency compliance with Generally Accepted Accounting Principles (GAAP)
Act as liaison to agency vendors, auditors and funders' contract management personnel
Perform other work as assigned by the Director of Finance