Access Coordinator Jobs

About The Position

Requirements

• High school diploma or GED is required.
• Experience entering and maintaining transactions in an ERP/MRP system is required.
• Working knowledge of Microsoft Office applications, including Excel, Outlook, and Word.
• Working knowledge of basic purchasing, receiving, inventory, and production transaction processes.
• Ability to perform basic business math and accurately compare and reconcile quantities, costs, dates, and supporting documents.
• Ability to interpret purchase orders, packing slips, bills of lading, inventory records, production documents, and other supporting documentation.
• Ability to identify and distinguish between product, material, and inventory types.
• Excellent attention to detail, organization, follow-through, recordkeeping, and data-entry accuracy.
• Ability to prioritize multiple requests, meet deadlines, and work effectively in a fast-paced manufacturing environment.
• Ability to investigate discrepancies, ask appropriate questions, identify supporting information, and coordinate issues through resolution.
• Ability to recognize and promptly escalate material shortages, late deliveries, receiving discrepancies, and transaction errors that may affect operations.
• Ability to communicate effectively in English, both orally and in writing, with strong interpersonal and internal customer-service skills.
• Ability to work independently while collaborating effectively with Supply Chain, Operations, Receiving, Project Administration, Accounts Payable, and suppliers.
• Ability to follow established procedures, maintain appropriate documentation, and handle confidential or commercially sensitive information responsibly.
• Ability to learn new systems, processes, product information, and transaction requirements as business needs evolve.

Nice To Haves

• One (1) year of administrative, purchasing, inventory, receiving, production control, supply chain, or manufacturing experience is preferred.
• Microsoft Dynamics NAV/Navision experience is strongly preferred.

Responsibilities

• Perform all work in accordance with applicable safety, quality, financial control, and company requirements.
• Maintain accurate and timely supply chain transactions and supporting documentation in Microsoft Dynamics NAV/Navision across purchasing, receiving, inventory, and production.
• Create and maintain purchase orders based on approved requests and replenishment needs; verify item numbers, quantities, pricing, terms, and required delivery dates.
• Obtain supplier acknowledgements, track open purchase orders and inbound shipments, and follow up, expedite, or escalate late or at-risk deliveries.
• Coordinate with Receiving to process receipts and resolve discrepancies involving purchase orders, packing slips, quantities, damaged material, or incorrect items.
• Create production orders and accurately post material consumption, production output, and related journals in NAV/Navision (ERP).
• Create and process inventory transfers, approved adjustments, and other stock movements while maintaining traceable documentation.
• Support cycle counts and inventory audits; research variances, identify transaction issues, and coordinate corrections with the appropriate departments.
• Support Accounts Payable by maintaining complete purchasing and receiving records and helping resolve purchase order, receipt, and invoice matching discrepancies.
• Promptly communicate material shortages, delivery risks, inventory discrepancies, and transaction errors to Operations, Project Administration, suppliers, Accounts Payable, and other stakeholders as appropriate.
• Maintain organized electronic and paper records in accordance with document retention requirements and internal controls.
• Identify recurring transaction errors and process inefficiencies, and participate in standard work, corrective action, and Continuous Improvement activities within the area of responsibility.
• Perform other duties and projects as assigned.

Benefits

• Health Insurance: Medical, Dental, Vision
• Spending Accounts: H.S.A. and F.S.A. options.
• $25k Employer Benefit Life Insurance
• Voluntary Benefits: Life, Disability, Pet
• Paid Time Off: Holidays, Vacation, Personal, Parental
• 401k with 3% Employer Contribution