Staff Accountant Jobs

About The Position

Requirements

• Associate’s or Bachelor’s degree in Accounting preferred.
• Prior experience in non-profit or medical industry preferred.
• Knowledge of SAGE INTACCT or similar software with ability to quickly transfer skills.
• Must be proficient with Microsoft suite products such as Excel, Outlook, Teams, Word etc.
• Must be willing and able to follow internal and external policies regarding protected health information (HIPAA) and IT security.

Nice To Haves

• Advanced Excel skills.

Responsibilities

• Matches invoices to purchase orders and packing slips, readying the bills for payment. Additional verification processes may be necessary.
• Reviews invoices and resolves any irregularities or discrepancies.
• Verifies invoices have been approved by appropriate personnel.
• Codes and accurately enters payables and sets up new vendors in the SAGE INTACCT database.
• Sets up invoices for payments based on due dates and manages regular payables in which invoices are not provided. For example, ‘Rents.’
• Corresponds with vendors and responds to inquiries.
• Prints Checks.
• Matches invoices to checks and presents them for signature.
• Reconciles monthly vendor statements.
• Maintains vendor files, W9’s and 340B program payments and deposits.
• Assists in annual distribution of 1099’s and mapping 1099 vendors in SAGE INTACCT.
• Manages the booking of all receivables and related spreadsheets.
• Responsible for obtaining daily deposit batches for each clinic.
• Prepares bank deposits from funds collected in office.
• Arranges for delivery to the bank or remote deposit.
• Assists in managing grant receipts and the grant invoicing process.
• Applies payments to invoices and pledges receivable.
• Reconciles to Donor Perfect Software.
• Performs complex bank reconciliations in a timely manner and posts any resulting journal entries. Journal Entries include: Accruals, Allocations, Depreciation, Prepaids, and Revenue Entries.
• Reconciles balance sheet accounts and manages associated spreadsheets.
• Runs reports in SAGE INTACCT to ensure accuracy of Profit & Loss, Balance Sheet, Payables, and Receivables.
• Assists with asset adjustments, petty cash, capital expenditures and G/L spreadsheets to ensure audit compliance.
• Support preparation of standard and ad hoc management reports through information verification, proofreading, assembly and other related activities.
• Work on other special projects as needed, including annual budget, annual audit, and analysis as needed.
• Willing to learn EHR system processes involving patient records and reporting.
• Must be proficient with Microsoft suite products such as Excel, Outlook, Teams, Word etc.
• Familiar with SAGE INTACCT or other integrated accounting software.
• Must be willing and able to follow internal and external policies regarding protected health information (HIPAA) and IT security.
• Coordinates with Human Resources to process and book payroll entries.
• Coordinates benefits payments for pension, garnishments and other deductions.
• Ensures payroll expenses and or accruals are properly recorded in SAGE INTACCT and reconciles 941 on a quarterly basis.
• Verifies auto-transfer and reconciles balances for 403b and 457b.
• Demonstrate understanding of and observe all SBNC policies, procedures, rules and regulations.
• Demonstrate successful work-related behaviors including attending SBNC meetings as required.
• Interact with patients, physicians, staff, vendors, and visitors in a positive manner that reflects the SBNC mission and philosophy.
• Participate in work-related seminars and webinars to stay current with industry rules and regulations.