Secretary Jobs

About The Position

Requirements

• U.S. citizenship is required.
• Meet the qualification requirements through one of the stated pathways: four years of education above high school in an eligible accredited institution; at least one year of qualifying specialized experience equivalent to the next lower grade; or a qualifying combination of education and experience.
• Qualifying experience may include preparing, receiving, reviewing, and verifying documents; processing transactions and maintaining office records; or locating and compiling information from files and other data sources.
• If qualifying based on education, provide legible transcripts with identifying information and completed coursework from an appropriately accredited institution; an official transcript may be required before the first day on duty.
• Appointment is subject to satisfactory completion of a pre-employment and panel interview, urinalysis, physical, background investigation, NCIC screening, and credit check.
• Successful completion of the three-week Introduction to Correctional Techniques training course in Glynco, Georgia is required.
• Applicants not currently working in an institution must complete a qualification inquiry regarding misdemeanor domestic-violence convictions to be authorized to carry a firearm.
• A maximum entry age of 36 applies to original appointment to a Bureau of Prisons institution position, subject to stated exceptions for prior federal law-enforcement coverage and qualifying veterans.
• Applicants seeking CTAP or ICTAP selection priority must meet program eligibility criteria, be rated well-qualified, and submit the required supporting documentation.

Responsibilities

• Handle routine inquiries from staff and inmates and provide technical assistance and information about correctional programs.
• Screen telephone calls and in-person contacts, using judgment to direct inquiries to the most qualified staff member.
• Maintain Bureau of Prisons Program Statements, Operations Memoranda, administrative and regulatory requirements, correspondence files, and office records.
• Prepare draft and final memoranda, letters, reports, requests, and other assigned materials.
• Provide administrative support, including taking and transcribing meeting minutes, copying and filing, and appropriately disposing of sensitive documents.
• Maintain the security of the institution as a regular and recurring responsibility, with correctional duties taking precedence over other duties.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific benefits depend on position type and should be confirmed with the hiring agency.