Secretary (Associate Warden's Secretary)
About The Position
The Secretary (Associate Warden's Secretary) supports the Associate Warden by receiving visitors, determining the nature of their requests, providing routine or procedural information, and referring other matters to the Associate Warden. The position maintains the supervisor's calendar, takes appointment requests for the supervisor and staff, and serves as a liaison to the Associate Warden by processing requests. The Secretary prepares assigned materials, including memoranda, letters, reports, and requests, in draft or final form. As with all correctional institution employees, the incumbent is responsible for maintaining institutional security. Correctional responsibilities take precedence over other duties and are performed regularly. The position requires U.S. citizenship and is subject to pre-employment screening, including an interview, urinalysis, physical, background investigation, NCIC screening, and a credit check. Successful completion of a three-week Introduction to Correctional Techniques course in Glynco, Georgia is required. Qualification may be based on education, specialized experience, or a combination of both.
Requirements
- U.S. citizenship is required.
- Qualifying education includes four years of education above high school in an eligible field from an accredited business, secretarial, or technical school, junior college, college, or university; education may also be combined with qualifying experience.
- At least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level, such as preparing, receiving, reviewing, and verifying documents; processing transactions and maintaining office records; or locating and compiling information from files and other data sources.
- Education and experience may be combined; only education beyond the first 60 semester hours is creditable toward the specialized experience requirement.
- Education used to qualify must be from an institution accredited or pre-accredited by an accrediting body recognized by the U.S. Department of Education; transcripts must be provided as specified.
- Appointment is subject to satisfactory completion of a pre-employment and panel interview, urinalysis, physical, and background investigation; applicants must pass NCIC and credit screening.
- Successful completion of the three-week Introduction to Correctional Techniques training course in Glynco, Georgia is required.
- Applicants not currently working in an institution must complete a qualification inquiry regarding misdemeanor domestic violence convictions to be authorized to carry a firearm.
- A maximum entry age of 36 applies to original appointments to Bureau of Prisons institution positions, subject to stated exceptions for prior federal law enforcement coverage and certain veterans.
Responsibilities
- Receive visitors, determine the nature of their requests, provide information for routine or procedural matters, and refer other matters to the Associate Warden.
- Maintain the supervisor's calendar and take appointment requests for the supervisor and staff.
- Serve as a liaison to the Associate Warden by processing requests.
- Prepare assigned memoranda, letters, reports, requests, and other materials in draft or final form.
- Help maintain the security of the institution; correctional responsibilities take precedence over other duties and are performed regularly.
Benefits
- Federal employees and their families have access to a comprehensive benefits package; specific benefits depend on position type and should be confirmed with the hiring agency.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
