Secretary

U.S. Coast Guard • Norfolk, VA

9d • Onsite

About The Position

The Secretary provides administrative and clerical support to the Facilities Design and Construction Center (FDCC) Commanding Officer and other management personnel, and supports unit operations. The role coordinates office procedures for an organization with subordinate units whose mission affects field units and mission accomplishment. The position is GS-0318-7 with the U.S. Coast Guard, Department of Homeland Security, in Norfolk, Virginia.

Typical assignments include managing leadership and shared meeting-space calendars; preparing and distributing routine communications; serving as timekeeper for civilian personnel and supporting routine administrative needs; managing travel review and approval; and reviewing outgoing correspondence for compliance with command policies and procedures.

The position requires at least one year of specialized experience equivalent to GS-06 in the federal sector, including experience with leadership calendars, official correspondence, timekeeping, or federal employee travel review and approval. Applicants must be able to type 40 words per minute. Education cannot substitute for the required experience. The selectee must be able to obtain and maintain a valid state driver's license and a Public Trust clearance, and must successfully pass a background investigation. A one-year probationary period may be required.

Requirements

• At least one year of specialized experience equivalent to GS-06 in the federal sector.
• Specialized experience related to managing leadership calendars, handling routine official correspondence, performing timekeeper duties, or reviewing and approving federal employee travel.
• Ability to type 40 words per minute.
• Must be a U.S. citizen.
• Must be registered with or exempt from the Selective Service.
• Must be able to obtain and maintain a valid state driver's license.
• Must successfully pass a background investigation and obtain a Public Trust clearance.
• Must meet the time-in-grade requirement by the announcement closing date.
• Must have federal salary payments made by direct deposit.
• All qualification requirements must be met by the announcement closing date.

Responsibilities

• Provide administrative and clerical support to the FDCC Commanding Officer, management personnel, and unit operations.
• Coordinate office procedures for an organization with subordinate units.
• Manage leadership and shared meeting-space calendars.
• Prepare and disseminate routine communications to unit personnel and organizational leadership.
• Serve as timekeeper for civilian personnel and support routine administrative needs.
• Manage travel review and approval.
• Review outgoing correspondence for compliance with command policies and procedures.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Long-term care insurance
• Retirement plan
• Thrift Savings Plan
• Flexible Spending Account
• Employee Assistance Program
• Personal leave days
• Paid federal holidays
• Flexible work schedules may be available
• Tuition reimbursement may be available
• Transportation subsidies may be available
• Uniform allowance may be available
• Health and wellness programs may be available
• Fitness centers may be available
• Employee training and developmental opportunities
• Moving expenses paid in accordance with applicable regulations

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed