Secretary

Bureau of Prisons/Federal Prison System • Bennettsville, SC

13d

About The Position

The Secretary provides administrative support in a correctional institution while helping maintain a humane, secure environment and public safety. The position handles routine inquiries from staff and inmates, provides technical assistance about correctional programs, and uses judgment to direct telephone or in-person inquiries to appropriate staff. The Secretary maintains Bureau of Prisons Program Statements, Operations Memoranda, administrative and regulatory requirements, correspondence files, and office records. The role also prepares draft and final memoranda, letters, reports, and requests; takes and transcribes meeting minutes; copies and files documents; and appropriately disposes of sensitive materials. Like all correctional institution employees, the incumbent is responsible for institutional security, and these correctional responsibilities take precedence over other duties and are performed regularly.

The position requires meeting the stated education, experience, or combined-qualification pathway. Appointment is subject to pre-employment screening and other conditions, including completion of a three-week Introduction to Correctional Techniques course in Glynco, Georgia.

Requirements

• U.S. citizenship is required.
• Meet the qualification requirements through one of the stated pathways: four years of education above high school in an eligible accredited institution; at least one year of qualifying specialized experience equivalent to the next lower grade; or a qualifying combination of education and experience.
• Qualifying experience may include preparing, receiving, reviewing, and verifying documents; processing transactions and maintaining office records; or locating and compiling information from files and other data sources.
• If qualifying based on education, provide legible transcripts with identifying information and completed coursework from an appropriately accredited institution; an official transcript may be required before the first day on duty.
• Appointment is subject to satisfactory completion of a pre-employment and panel interview, urinalysis, physical, background investigation, NCIC screening, and credit check.
• Successful completion of the three-week Introduction to Correctional Techniques training course in Glynco, Georgia is required.
• Applicants not currently working in an institution must complete a qualification inquiry regarding misdemeanor domestic-violence convictions to be authorized to carry a firearm.
• A maximum entry age of 36 applies to original appointment to a Bureau of Prisons institution position, subject to stated exceptions for prior federal law-enforcement coverage and qualifying veterans.
• Applicants seeking CTAP or ICTAP selection priority must meet program eligibility criteria, be rated well-qualified, and submit the required supporting documentation.

Responsibilities

• Handle routine inquiries from staff and inmates and provide technical assistance and information about correctional programs.
• Screen telephone calls and in-person contacts, using judgment to direct inquiries to the most qualified staff member.
• Maintain Bureau of Prisons Program Statements, Operations Memoranda, administrative and regulatory requirements, correspondence files, and office records.
• Prepare draft and final memoranda, letters, reports, requests, and other assigned materials.
• Provide administrative support, including taking and transcribing meeting minutes, copying and filing, and appropriately disposing of sensitive documents.
• Maintain the security of the institution as a regular and recurring responsibility, with correctional duties taking precedence over other duties.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific benefits depend on position type and should be confirmed with the hiring agency.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level