SECRETARY

City of New York • New York, NY

5d • $46,503 - $69,393

About The Position

The Secretary supports the Neighborhood Administrator and Property Development Staff by preparing and maintaining operational reports, correspondence, administrative records, and office files. The role coordinates repair work with residents and staff, helps sequence multiple trades so repairs can be completed promptly, and assists in tracking work orders through closeout. The position may involve field assignments supporting the Neighborhood Administrator. Neighborhood No. 4 includes Berry, Mariner's Harbor, Richmond Terrace, South Beach, Stapleton, and Todt Hill.

Requirements

• Permanent civil service status in the title of Secretary or Clerical Associate is required for consideration.
• NYCHA employees may apply only as a promotional opportunity; direct transfers (lateral moves) are not permitted.
• Employees applying for transfer, promotional, title, or level-change opportunities must have served at least one year at their current location and in their current title and level, if applicable.
• A four-year high school diploma or its educational equivalent, approved by a State Department of Education or recognized accrediting organization.
• Must demonstrate accurate typing on a personal computer at a minimum speed of 35 words per minute after errors are deducted.

Responsibilities

• Create, track, and maintain comprehensive reports; analyze and prepare reports for Operations employees; and perform data research.
• Collaborate with Property Development Staff in delivering services citywide and prepare statistical, descriptive, correspondence, and administrative reports.
• Coordinate with residents to schedule required repair work and follow up as needed.
• Assist with requests and responses in accordance with prescribed guidelines, coordinate completion of repairs, and ensure completed work orders are returned to the development for closeout.
• Help schedule multiple trade work sequentially so work-order dates are close together and the entire repair can be completed promptly.
• Organize and plan meetings, including preparing agendas and scheduling.
• Create and maintain office files.
• Work with all levels of Authority personnel to resolve issues related to the assigned Neighborhood Administrator portfolio.
• Perform related duties.
• May go into the field to assist the Neighborhood Administrator with special assignments.

Benefits

• Choice of medical coverage plans.
• Deferred compensation plans.
• Defined pension benefit plan through the New York City Employees Retirement System (NYCERS).

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED