Secretary I

New Albany-Plain Local Schools•New Albany, OH

13d•Onsite

About The Position

The Secretary I performs secretarial and clerical duties to support building or department administrators and staff and help maintain an efficient, safe, and effective learning environment for students, staff, and parents. The role organizes and coordinates office activities, maintains records and correspondence, prepares and distributes communications, handles calls and visitors, schedules appointments, manages supplies, and performs assigned business and financial procedures. Duties vary by office assignment and may include supporting school administration, athletics, guidance, nursing, attendance, or business operations. The position is based primarily indoors in a climate-controlled office or school setting and involves frequent interaction with students, parents, staff, and the public.

Requirements

High school diploma or equivalent required.
One to three years of experience as a receptionist.
Demonstrated proficiency in oral, written, and technological communication.
Excellent secretarial, clerical, organizational, and filing skills.
Ability to use electronic equipment and systems for word processing, data management, information retrieval, visual presentations, and telecommunications.
Intermediate-level or higher technological literacy.
Excellent verbal, written, and electronic communication skills using proper grammar, syntax, and vocabulary.
Outstanding customer service skills and ability to communicate effectively with students, parents, and staff.
Ability to work independently without constant supervision or direction.
Ability to maintain confidential information and accurate records.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; write routine reports and correspondence; and speak effectively before groups of students or district employees.
Ability to apply common-sense understanding to instructions given in written, oral, or diagram form and solve problems involving several concrete variables in standardized situations.
Ability to operate varied technologies and work in an office environment.
Ability to meet the position's physical demands, including frequent walking, standing, bending or twisting, squatting, stooping, kneeling, reaching, and repeated hand motions; occasional sitting or running; and lifting or moving objects up to 25 pounds.
Good depth perception and ability to occasionally see objects or people at a distance; ability to hear conversations in quiet and noisy environments, locate sounds, and communicate directions.

Nice To Haves

Associate's degree in a related field preferred.

Responsibilities

Perform secretarial and clerical tasks, including filing and record keeping, to support building or department administration and designees.
Organize and coordinate activities in the assigned office and use the office equipment needed for that area.
Distribute mail and maintain electronic records, schedules, and correspondence.
Ensure proper grammar, punctuation, and spelling in oral, written, and electronic communications.
Prepare reports and surveys and type, reproduce, and distribute notices to staff, students, and parents accurately and promptly.
Greet visitors, answer telephone calls courteously, route messages, and communicate effectively on routine, sensitive, and confidential matters.
Provide customer service to students, staff, parents, and the community.
Arrange appointments and maintain schedules as assigned.
Order and maintain office supplies and other assigned inventories.
Maintain a clean, safe, and efficient office environment.
Perform assigned business and financial processes or procedures.
Train personnel in the use of office equipment, such as copiers, telephone systems, and fax machines, as needed.
Work with parents or parent groups and provide first aid within provided guidelines.
In a building principal's office, assign duties to student helpers, volunteers, or other office help; assist staff and students; and train staff in using office equipment.
In an Athletic Office, assist coaches, staff, and students; help prepare recognition activities; and monitor student athletic eligibility.
In a Guidance Office, register and schedule students, schedule college visitations, and assist students with counseling needs.
In a Nurse's Office, schedule appointments, assist parents, staff, and students, and oversee the clinic area.
In Attendance and Business Offices, process student attendance, tardiness, and teacher attendance matters; process purchase requisitions through release of purchase orders for payment; and maintain current inventories of school supplies and textbooks.
Perform other duties assigned by the Superintendent or designee, building principal, or Dean of Students, as applicable.