Procedure Writer Jobs

About The Position

Requirements

• Strong technical writing, editing, and document development skills
• Exceptional attention to detail and commitment to accuracy
• Ability to organize complex information into clear, practical, and usable documents
• Strong understanding of document control principles, version management, and controlled document lifecycles
• Ability to work with senior leaders and subject matter experts to extract information and convert it into structured content
• Strong communication skills and the confidence to ask questions, clarify expectations, and drive documents to completion
• Practical, solutions-focused mindset with the ability to improve systems without overcomplicating them
• Ability to manage multiple priorities, deadlines, and stakeholders across departments
• Strong ownership, follow-through, and accountability
• Professional judgment when working with sensitive information
• Ability to balance corporate consistency with practical field usability
• Previous experience in technical writing, procedure writing, document control, quality systems, project administration, HSE documentation, operations support, or a related role
• Experience developing SOPs, SWPs, policies, procedures, templates, forms, or controlled documents
• Experience in construction, civil infrastructure, mining, industrial services, energy, engineering, or a project-based environment is strongly preferred
• Strong proficiency with Microsoft Word, Excel, Outlook, SharePoint, Teams, Adobe, and document management systems
• Experience building document templates, formatting standards, version control systems, and document registers
• Strong writing ability with a practical understanding of how documents are used in field and office settings
• Valid driver's licence is preferred
• Must be eligible to work in Canada

Responsibilities

• Develop, implement, and maintain company-wide standards for document creation, formatting, naming conventions, version control, and document ownership
• Establish a controlled document lifecycle, including draft, review, approval, distribution, revision, archiving, and retirement of outdated documents
• Create a consistent structure for procedures, forms, templates, reports, submissions, and controlled documents
• Build a reliable document control framework that supports both corporate and project-level requirements
• Ensure documents are easy to find, easy to use, and consistently maintained
• Identify gaps in current documentation systems and develop practical solutions to improve structure, access, and accountability
• Write, edit, and standardize company processes, procedures, Safe Work Practices, Standard Operating Procedures, operational procedures, and internal guidelines
• Develop documentation that is practical, clear, and usable in both field and office environments
• Convert informal processes, verbal knowledge, and inconsistent practices into structured written procedures
• Ensure documentation reflects actual operational needs while supporting company standards, safety expectations, and compliance requirements
• Work with subject matter experts to gather information, validate content, and ensure documents are accurate and complete
• Maintain a consistent tone, format, and level of detail across company documentation
• Act as the central point of ownership for company templates, procedures, forms, controlled documents, and key internal resources
• Maintain a structured, accessible, and organized document repository
• Eliminate duplication, conflicting versions, outdated documents, and uncontrolled templates
• Manage document revision history, approvals, distribution records, and archived versions
• Ensure approved documents are accessible to the appropriate teams and updated when required
• Support audit readiness by maintaining clean, accurate, and traceable records
• Work directly with senior leadership, operations, estimating, HSE, HR, finance, corporate services, and project teams to support documentation needs
• Extract knowledge from leaders and subject matter experts and convert it into clear, structured, professional documents
• Reduce the documentation burden on leadership by taking ownership of writing, formatting, revisions, and version management
• Support the development of project-specific documentation, client-facing deliverables, internal procedures, and operational resources
• Help ensure teams are working from current, approved, and consistent documents
• Provide guidance to internal teams on document standards, templates, and document control expectations
• Build and maintain standardized templates for reports, RFIs, proposals, submissions, letters, forms, meeting records, action logs, and other recurring documents
• Improve workflow efficiency by reducing time spent recreating documents, fixing formatting, or searching for current versions
• Identify opportunities to simplify documentation processes and reduce administrative rework
• Support consistency in internal and external deliverables
• Develop practical tools and templates that improve turnaround time, quality, and professionalism
• Help create scalable documentation practices that support company growth and project execution
• Strengthen commercial defensibility through clear version tracking, approval records, document traceability, and audit trails
• Support documentation practices that assist with claims, disputes, client communications, change management, and project records
• Ensure important procedures, communications, and deliverables are properly controlled and easy to reference
• Support stronger consistency in client-facing documents, submissions, and formal correspondence
• Work with leadership and project teams to ensure documentation supports operational accountability and risk management
• Maintain confidentiality and professionalism when handling sensitive corporate, HR, safety, commercial, or project information

Benefits

• Competitive benefits package
• Group retirement savings plan eligibility, where applicable