Notary Jobs

About The Position

Requirements

• 3 years of assistant experience
• Notary Public within 3 months of employment

Nice To Haves

• A.A./A.S.
• B.S./B.A.
• 5 years or more supporting/assisting senior level executive (SVP & up)

Responsibilities

• Manages senior leadership’s calendar and schedules appointments to ensure appropriate preparation time.
• Screens incoming calls and correspondence and responds independently referring to other resources when appropriate.
• Prepares agendas, notices, minutes and resolutions for meetings.
• Build and maintain positive relationships with internal and external customers with whom the executive interacts.
• Evaluates and respond to internal/external requests for information as needed.
• Organizes programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling event budget.
• Performs complex and confidential functions including developing PowerPoint presentation and written correspondence.
• Responds to routine external and internal correspondence and well versed in how to manage patient complaints.
• Types memos, purchase requisitions, payment requests and other department forms and documents.
• Assist other staff as needed to ensure no gaps in service to leadership team.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
• Primary support for business unit strategy deployment and tiered management.
• Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings.
• Maintains knowledge of, and complies with, all relevant laws, regulations, policies, procedures, and standards.
• Collects birth information for Birth Certificate form and reviews the medical record to complete the birth certificate and supplemental information worksheet as required by the county and state.
• Collects pertinent data immediately following the birth of the child and completes birth certificate form and supplemental worksheet according to department policies and procedures.
• Provides paperwork and information on recognition of parentage when appropriate, facilitates form completion and notarizes signature.
• Types information into system to provide electronic transmission of ROP information.
• Enters data into the vital records database according to department policies and procedures.
• Updates the registration system with name and race of newborn.
• Prepares database queries, audits, and runs ad hoc reports to monitor data accuracy, quality and timeliness.
• Submits correction information to Minnesota Department of Health Vital Statistics if errors require State to correct.

Benefits

• medical
• dental
• vision plans
• life insurance
• short-term and long-term disability insurance
• PTO and Sick and Safe Time
• tuition reimbursement
• retirement
• early access to earned wages