Compliance Specialist

WEST SIDE FED SR.SUP•New York, NY

4d•Onsite

About The Position

The Compliance Specialist is a key member of the Leasing and Compliance team. They will report to the Assistant Director of Compliance. The chief responsibility for the Compliance Specialist is to assist in achieving quality compliance with the requirements of the WSFSSH’s external funders and regulators, thereby safeguarding WSFSSH’s assets and income streams, and meeting WSFSSH’s high standards for excellence in this sphere. In carrying out these duties, the Compliance Specialist interacts extensively with both external stakeholders (lenders, syndicators, equity investors, government entities, etc.) and internal staff to ensure that WSFSSH meets its compliance and reporting requirements. This is a full-time position (5) days a week on-site.

Requirements

Experienced and trained in LIHTC (Low Income Housing Tax Credit) and HUD rental subsidies.
Working knowledge of NSPIRE, SAVE, EIV, CAPS, city subsidy owner portals, TRACS, Housing Connect, SharePoint, and Dropbox.
Proficiency in Microsoft Office 365 and Internet search/usage.
Experience with RealPage’s OneSite (or equivalent) property management software.
Excellent communication and interpersonal skills.
Strong office/organizational skills.
Ability to act as a liaison between outside funders (lenders, syndicators, equity investors, government entities, etc.) and internal departments.
Ability to problem-solve independently.
Strong attention to detail and time management skills.
Attend training sessions and conferences as required for enhancement of job skills.
At least 2 years of working knowledge in New York City’s affordable housing real estate market, with experience in leasing and compliance, property management, project management, income certification and/or subsidy/regulatory compliance, and/or other areas related to WSFSSH’s Leasing and Compliance function.
High School Degree or GED with 2 years of working knowledge of NYC Affordable Housing Market.
LIHTC Certification required (or must obtain within 90 days of employment).

Nice To Haves

Bachelor of Arts/Bachelor of Science Degree preferred.
Notary Public Certification highly preferred.

Responsibilities

Assist with the completion of quality compliance reporting, including monthly and quarterly occupancy reports and rent rolls, and Annual Owner Certifications.
Support the department as a researcher regarding compliance and regulatory program standards and requirements for programs including HUD Section 8 / Affordable Housing, LIHTC, HOME, Mitchell-Lama, HHAP, Fair Housing, Affirmative Fair Housing Marketing, and HPD Regulatory.
Assume a supporting role in deciphering regulatory agreements and communicating relevant updates, facts, and requirements of related programs.
Act as user of HUD Secure Systems Real Estate Assessment Center, Enterprise Income Verification, Active Partners System (REAC, EIV, APPS) and flag issues on EIV monthly reports.
Assist with drafting correspondence concerning property portfolio, asset management compliance, certification, subsidy, and other pertinent matters.
Ensure timely communication with staff, outside funders, parties, and potential applicants.
Serve as the Leasing and Compliance team’s secondary source, communicator, and reference point for current and historical income limits, maximum rents, and other key compliance parameters for relevant programs.
Review, approve, and resolve issues regarding certified rent rolls, TICs / recertification packages, site-based vacancy / occupancy reports, audit reports / audit responses, and other reports and data.
Be a proficient user within property management software.
Occasionally assist sites with recertifications, including third-party verification completion, outreach to tenants and guardians, calculations, and data entry.
Occasionally assist building staff with administrative tasks such as organizing tenant files, making file corrections and clarifications, and locating and binding documents.
Conduct in-person and virtual training for Leasing and Compliance and Building Management staff on topics such as Income Calculation, Certifications, Annual Recertifications, and RealPage.
Participate in the lease-up of affordable housing developments by WSFSSH, including initial certification reviews, submission of tenant file scans to tax credit syndicator, and monthly status reports.
Conduct file reviews at tenant move-in, at recertification, and at other times to confirm program eligibility, report findings and recommended corrections.
Comply fully with all WSFSSH confidentiality guidelines and adhere to safeguarding confidential information at all times.
Attend supervision, team and staff meetings.
Assume a leading role in preparation for file audits.
Assist with other duties as needed.