Maintenance Planner Jobs

About The Position

Requirements

• Minimum 10 years of refinery, petrochemical, terminal, or heavy industrial maintenance experience.
• Minimum 5 years of maintenance leadership or supervisory experience.
• Strong knowledge of rotating equipment, fixed equipment, piping systems, and refinery maintenance practices.
• Experience with maintenance planning, scheduling, and backlog management.
• Experience managing contract maintenance resources.
• Working knowledge of OSHA, PSM, LOTO, and safe work permitting requirements.
• Experience with CMMS systems.

Nice To Haves

• Refinery maintenance management experience.
• Turnaround planning and execution experience.
• Mechanical Integrity program experience.
• Experience with API 510, API 570, and API 653 programs.
• Proficiency with Primavera P6, Microsoft Project, or similar scheduling tools.
• Bachelor's degree in Engineering, Industrial Technology, Business, or related field.

Responsibilities

• Own the refinery maintenance planning and scheduling process.
• Develop and maintain a schedule-ready maintenance backlog.
• Build and coordinate weekly maintenance schedules with Operations and the Maintenance Superintendent.
• Ensure maintenance work is appropriately prioritized based on safety, environmental risk, equipment reliability, and production impact.
• Develop detailed work packages including labor requirements, materials, equipment, permits, procedures, and safety requirements.
• Coordinate shutdown, outage, and turnaround maintenance activities.
• Provide leadership and support to the Maintenance Superintendent and contract maintenance workforce.
• Maintain continuity of maintenance operations during vacations, absences, outages, and peak workload periods.
• Promote accountability, professionalism, and operational discipline across maintenance activities.
• Assist with contractor oversight and maintenance resource allocation.
• Develop and manage maintenance budgets.
• Monitor labor, contractor, rental equipment, and repair spending.
• Review project estimates, contractor proposals, and maintenance expenditures.
• Identify and implement cost reduction opportunities without compromising safety or reliability.
• Ensure compliance with purchasing, contractor, and PO requirements.
• Partner closely with the Chief Inspector to prioritize and execute repairs identified through inspection programs.
• Coordinate repair planning and scheduling activities arising from API 510, API 570, API 653, and risk-based inspection programs.
• Work collaboratively with the Mechanical Reliability Engineer to identify and eliminate recurring equipment failures.
• Participate in Root Cause Failure Analysis (RCFA) investigations and ensure corrective actions are incorporated into maintenance plans and schedules.
• Support development and execution of preventive maintenance, predictive maintenance, and condition monitoring programs.
• Assist in establishing maintenance priorities based on equipment criticality, risk, reliability, and operational impact.
• Ensure inspection recommendations, reliability improvements, and corrective actions are translated into executable work plans.
• Coordinate outage and turnaround scope development with Operations, Inspection, Reliability, and Engineering.
• Track completion of Mechanical Integrity action items and provide status updates to refinery leadership.
• Support long-range maintenance planning and asset reliability improvement initiatives.
• Maintain accurate maintenance records within the CMMS.
• Manage work order prioritization, backlog health, and asset history.
• Develop and improve standard job plans for recurring maintenance activities.
• Monitor maintenance KPIs and identify improvement opportunities.
• Coordinate contractor utilization and scheduling.
• Monitor contractor productivity, quality, safety performance, and cost effectiveness.
• Review contractor timesheets, invoices, and scope execution.
• Ensure contractor compliance with refinery policies and procedures.