Maintenance Planner and Scheduler

Cushman & Wakefield•Boston, MA

About The Position

We are seeking an experienced and detail-oriented Planner Scheduler to lead the planning and coordination of maintenance and project activities across operations. This role ensures work is scheduled efficiently, resources are allocated appropriately, and activities are executed with minimal disruption to daily operations. The position collaborates across departments to support operational excellence.

Requirements

4–6 years of equipment maintenance experience, preferably in a regulated or industrial environment.
Strong analytical skills and knowledge of data analysis tools and reporting.
Familiarity with Lean principles.
Proficiency in Microsoft Office products.
Bachelor’s degree in engineering or Facility Management, or equivalent experience.
Energetic, positive, and solution-oriented attitude.
Advanced knowledge of CMMS systems.

Responsibilities

Plan and schedule major jobs across one or multiple sites, aligning them with operational priorities and minimizing disruption to production.
Collaborate with maintenance, engineering, production, and EHS teams to develop detailed job plans and timelines.
Incorporate system interdependencies and area-specific requirements into planning activities.
Coordinate with stakeholders to assess job scope, communicate plans, and adjust schedules as priorities change.
Maintain and update planning tools, schedules, and documentation to reflect current job status and future needs.
Lead pre-job planning meetings and post-job reviews to support continuous improvement.
Support contingency planning for high-risk or complex jobs.
Ensure compliance with safety and regulatory standards.
Review and approve non-system-generated work orders and ensure proper closure documentation.
Process and manage CMMS workflows as a reviewer and approver.
Own related SOPs, Work Instructions (WIs), and On-the-Job Trainings (OJTs).
Manage Work Order administration-related training records.
Conduct maintenance assessments for change controls to evaluate operational impact.
Track and manage financial budgets related to areas of responsibility.
Perform other duties as directed by leadership.