Maintenance Planner and Scheduler

Cushman & Wakefield • Boston, MA

1d • $42 - $49

About The Position

Cushman & Wakefield is seeking an experienced, detail-oriented Planner Scheduler to lead the planning and coordination of maintenance and project activities across its operations. The role ensures work is scheduled efficiently, resources are allocated appropriately, and activities are carried out with minimal disruption to daily operations. The successful candidate will collaborate across departments and support operational excellence.

The position plans and schedules major jobs across one or multiple sites, coordinates detailed job plans and timelines with maintenance, engineering, production, and EHS teams, and incorporates system interdependencies and area-specific requirements. It maintains planning tools, schedules, and documentation; leads pre-job planning meetings and post-job reviews; supports contingency planning for complex or high-risk jobs; and ensures compliance with safety and regulatory standards.

The role also reviews and approves non-system-generated work orders, manages CMMS workflows as a reviewer and approver, owns related SOPs, Work Instructions, and On-the-Job Trainings, manages work-order-administration training records, assesses maintenance impacts for change controls, and tracks budgets for areas of responsibility. Other duties may be assigned by leadership.

Requirements

• 4–6 years of equipment maintenance experience.
• Strong analytical skills and knowledge of data analysis tools and reporting.
• Familiarity with Lean principles.
• Proficiency in Microsoft Office products.
• Bachelor’s degree in engineering, Facility Management, or equivalent experience.
• Energetic, positive, and solution-oriented attitude.
• Advanced knowledge of CMMS systems.

Nice To Haves

• Equipment maintenance experience within a regulated or industrial environment.

Responsibilities

• Plan and schedule major jobs across one or multiple sites in line with operational priorities and with minimal disruption to production.
• Collaborate with maintenance, engineering, production, and EHS teams to develop detailed job plans and timelines.
• Incorporate system interdependencies and area-specific requirements into planning activities.
• Coordinate with stakeholders to assess job scope, communicate plans, and adjust schedules as priorities change.
• Maintain and update planning tools, schedules, and documentation to reflect current job status and future needs.
• Lead pre-job planning meetings and post-job reviews to support continuous improvement.
• Support contingency planning for high-risk or complex jobs.
• Ensure compliance with safety and regulatory standards.
• Review and approve non-system-generated work orders and ensure proper closure documentation.
• Process and manage CMMS workflows as a reviewer and approver.
• Own associated SOPs, Work Instructions (WIs), and On-the-Job Trainings (OJTs) related to planning and scheduling.
• Manage Work Order administration-related training records.
• Conduct maintenance assessments for change controls to evaluate operational impact.
• Track and manage financial budgets related to areas of responsibility.
• Perform other duties as directed by leadership.

Benefits

• Eligible employees may enroll in health insurance, vision insurance, and dental insurance.
• Flexible spending accounts and health savings accounts.
• Retirement savings plans.
• Life and disability insurance programs.
• Paid and unpaid time away from work.
• Competitive pay.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level